What should a procedure manual include? If you are not striving for quality, professionalism, efficiency and decent profit in your business then why are you in business? All of these things will help you to create a strong business that provides not only you, but also for your team and their families as well.
A Procedure Manual is a tool that is your ‘Business Bible’. It will help you operate your business. So, what should a Procedure Manual include? Passwords? People’s salaries? Phone numbers? Instructions? Well it depends on your business type.
A procedure manual should include a range of things depending on the type of your business what it performs how it operates and what industry it is in.
It really is going to make a difference on the type of business that you operate. However generally a lot of businesses have fundamental principles that can be replicated. As the old saying goes it’s not worth reinventing the wheel. You simply don’t need to when somebody has already done it before you.
Generally a lot of businesses have fundamental principles that can be replicated.
So today we’re going to take a look at five crucial things that you should include in your procedure manual or quality system. These five items should be generic in relation to your business type however they may not be specifically relevant. But read on down and see what you think and if you’ve got any comments please do not hesitate to leave the comments at the end of the text.
So let’s not hesitate any longer and get underway and check out 5 crucial things that a procedure manual should include.
Crucial Thing Number 1
Rules. OK, so crucial thing number one has to do with rules. If you operate a business and don’t really care about rules it is likely it’s going to turn into a mess quickly. Rules can come in any form including policies.
Policies are designed to not only keep your team safe but also level the playing field across your organization. Everyone needs to be treated equally and the idea behind policies is to set a foundation for equality. So policies are crucial.
It could be policies about bullying or policies about personal phone use or policies about travel. There are literally dozens of areas that any business needs policies for.
If you haven’t set up policies in your business yet then you should get started as soon as you can.
Crucial Thing Number 2
Essential Procedures. Procedures are important to ensure cohesive team all striving for the same goals. Procedures will ensure that team members are performing their duties the way they are supposed to be performing them. As business owner you know and understand how things need to be done correctly.
After all this is how you have built your business from scratch. You understand that quality and delivering it well makes a massive difference to the performance of your business and the importance of getting repeat work.
However your team may not know this or even may not care about this. It is your responsibility as leader to communicate this to them and provide the tools for them to follow. This is why this particular thing is so crucial. Procedures for everything you do in your business is essential.
Crucial Thing Number 3
Safety Requirements. You have a responsibility as business owner to keep your team, visitors and subcontractors safe.
Very last thing you need in your business is accidents or incidents or any items where people are injured or even worse lose their lives. The knock-on effects of things like this can be extremely devastating.
Putting things in place with the aim of avoiding accidents should be a priority for your business. This is particularly important for junior staff who have little experience in operating in the business.
Crucial Thing Number 4
Disaster Management. When something goes wrong are you prepared? Whether it’s a fire or a terrorist event or a bomb threat having these guidelines in place will assist people to move through these events. It’s important that you communicate what actions should be taken if such an event occurs.
You may not be able to cover all events however you can surely cover some of the most commonly known who ends based on the history of your location.
For example if you often receive hurricanes in your area been having these procedures and instructions in place is going to be fairly obvious. However it’s a good idea to accommodate many other events that could possibly not happen but be prepared just in case.
Crucial Thing Number 5
Vision, Direction and Values. If you don’t have any of these your business is like a boat without a rudder. Floating aimlessly in a sea of other businesses. Getting vision and Direction and values together is relatively easy and should be one of the first things you do when creating a quality or procedure manual.
No doubt you already have an idea of what you want to achieve with your business so modifying this to determine a vision should be reasonably straightforward.
It’s always good to aim high and underpin your business with something that produces good well for your community or your passion. For example you may support a local community cause. This provides meaning for not only your business and yourself but also for your team and give some confidence that they are contributing to something in the community that is bigger than them.
What should a Procedure Manual include in Your Business?
What items do you have in your procedure manual? Are there things that you see are absolutely crucial and you cannot do without? Are there things that you wouldn’t bother with?
Every business is different so any comments you put below are certainly going to help others in their business experiences. Join the conversation below and provide your best advice for others to help them as well.
What should a Procedure Manual Include?
1. Vision, Direction and Values
3. Essential Procedures
4. Safety Requirements
5. Disaster Management
6. Operations Manual
7. Marketing Manual
8. Financial Manual
10. Human Resource Manual