Policies and Procedures are an important part of any business. If you want to create your Policy and Procedure Manual fast, then check out these 3 options below.
Fast Option – MS Word
Grab your favorite word processing software on your desktop and start typing. Creating a basic file that forms a policy and procedure manual shouldn’t take you long to start. You can simply add a few details about your business, standards and guidelines, rules and step by step procedures in a few minutes.
OK, it is obviously going to take some significant time to create something significant, however starting it should be fast and easy.
You could even use these headings to get you started.
- OUR BUSINESS
- Mission Statement
- Company Vision
- Our Values
- Welcome To Our Business
- History of This Company
- Environment and Company Details
- WORKPLACE REQUIREMENTS
- Hours of Work
- Sick Leave
- PROCEDURE MANUAL INTRODUCTION
- Procedure Manual
- Procedure – Meeting Room Preparation
- PROCEDURE MANUAL SUMMARY
You really can find a lot of policy and procedure information online for any particular business in any niche. You can use this information to suit your business quickly. There is so much information available online that is relevant to just about any type of business in the world.
So creating a procedure manual using Microsoft Word is definitely the quickest and the fastest way to start. If you’re starting to employ team members into your business you certainly need an employee handbook or similar to assist them when they start work.
Even just including the history of your business, a mission statement, some values and what your business is about as well as typical general business details is going to go a long way in answering the basics for your new staff.
Then all you need to do is set up a template for procedures which you can use over and over again. This could simply be a step-by-step instruction manual for each task that is required in your business. You can quickly add this to MS Microsoft Word and store this in a central database system.
The simplicity of this is you can also send the one page step-by-step procedure template to your team and ask them to detail out the steps required to complete a task.
Not only is this fast and easy it’s very cheap and you can get your quality management system the way almost instantly. Create a policy and procedure manual template with Microsoft Word is certainly a great way to start things off.
Once you’ve got a ton of information into this document you can then transfer it to a software platform or some other system that is easy to use. If your team members are on the fly all the time or walking around a shop floor or manufacturing plant or even out on site, you could ensure all your procedures are accessible via an app.
Fast Option – Third Party Website
Go to one of those few website platforms and create a website fast. Something like WordPress.com or similar will allow you to create a procedure manual fast.
You can likely find generic policies online and modify them fast to suit your business. The only thing to look out for are the terms and conditions of those types of website because sometimes all your hard work could disappear. So be careful!
Start with this introduction.
This Policy and Procedure Manual outlines all the ‘Rules and Guidelines’ of our business. As an employee, you are required to follow these rules and guidelines. You should read this document in its entirety and follow these guidelines in your daily work.
Add a Mission Statement.
Our Mission Statement:
“At Company , we…..
Add a Vision
The Company Vision is to be a leader in…..
Add your Values
Our employees are the most valued assets of our company, and are essential participants with a responsibility of fulfilling the same mission. We recognize that the motivation and performance of our employees are the key factors in achieving success.
benefits of using a website
The benefits of using a website include the fact that your work is usually backed up easily. Further to this you can make a fairly large website quite easily with lots of links and lots of information.
You could add step-by-step instructions and also step-by-step videos which would make it much easier for your team to understand how to perform the task.
There is a drawback though with using a third-party website, and that is it could potentially be deleted that anytime. For example Google had a website system that was free for a long time. It was also very easy to use, detailed with plenty of good features. It was a good system for creating a procedure manual.
This was known as Google sites but then they went ahead and changed the whole system and created a different type of website based system which was not as good.
With third party websites, you are forced to use the system so if you’re not in full control then potentially down the track you were going to run into a problem or have to change your entire procedure manual system once again.
So definitely plays to be in full control of your whole system so that you are not continuously updating your quality and procedure system manual. Already is it a huge amount of work to create and you don’t need the unnecessary work of having to shift platforms or recreate the whole system in a different place.
One benefit is that some of these systems are free and you can get quite a bit of information onto these systems for free.
But as far as I’m concerned that’s not good enough reason to use these systems because the amount of effort that goes into creating a quality and procedure manual quality system is huge. Having to move it or shifted to a different platform is just a complete waste of time.
Fast Option – Digital Documents Direct
We have a ton of these types of templates. Checklists, policies, procedures, quality manuals, operations manuals and standard operating procedures. This list goes on and on.
Review some of our products below. If you want to improve your business fast, are tired of doing everything yourself in your business and want to delegate more effectively with detailed instructions, then consider the following templates below.
You will be able to create a Policy and Procedure Manual super fast.
Check them out below.