Administrative Assistants or Admin staff are very valuable staff in any business.

They are usually great managers and great with people. They hold things together and get things done. They pay attention to detail and can be very valuable to any business.

If you have great admin staff in your business hang onto them as they help your business run smoothly and efficiently.

List of Tasks and Responsibilities of Administrative Assistants

Below is a cool list of tasks that might be suitable for your administrative assistant. You can copy and paste this list if you find it useful.

Check out our Administrative Assistant Position Description Template.

Quick List of Responsibilities
Maintains the reception and the meeting room in a presentable manner at all times
Asks visitors if they would like a tea/coffee/drink
Cleans meeting room after meetings
Cleans meeting room before meetings
Cleans office glass doors weekly
Collects mail and newspapers every morning
Drafts letters and faxes for the team in general
Ensures own workstation is kept tidy and clean
Files electronic documents correctly
Purchases morning tea for the office on a regular basis
Records minutes in meetings
Updates the Administration manual
Uses ‘In’ and ‘Out’ filing trays correctly
Creates new projects on project drive
Archives Old Projects
Collects and Distributes Faxes
Maintains Petty Cash
Monitors sick days and leave
Requests Sick Certificates from Absent staff on their return
Monitor timesheets and request completion from team members
Maintains the stationery stock and general office supplies
Liaises with suppliers, including requesting quotes and monitoring costs. Looks for opportunities for savings
Ability to prioritise work and ensure timelines are adhered to
Is on time for all meetings, which shows you respect for colleagues time
Shows self-motivation, self-discipline, and capacity to work with little supervision or structure
Dresses professionally and neatly
Able to ask the right questions and being able to answer questions
Looks to solve problems and issues by themselves and only seeks help when absolutely necessary
Seek ways to assume responsibilities beyond your current job description
Build relationships among peers that foster collaboration and discussion of new ideas
List: Administrative Assistant

So that is a small list of responsibilities that might be suitable for your Administrative Assistant. Take the time today to create a clear position description and what your team grow fast.

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