Administrative Assistants or Admin staff are very valuable staff in any business.
They are usually great managers and great with people. They hold things together and get things done. They pay attention to detail and can be very valuable to any business.
If you have great admin staff in your business hang onto them as they help your business run smoothly and efficiently.
List of Tasks and Responsibilities of Administrative Assistants
Below is a cool list of tasks that might be suitable for your administrative assistant. You can copy and paste this list if you find it useful.
Check out our Administrative Assistant Position Description Template.
| Quick List of Responsibilities |
|---|
| Maintains the reception and the meeting room in a presentable manner at all times |
| Asks visitors if they would like a tea/coffee/drink |
| Cleans meeting room after meetings |
| Cleans meeting room before meetings |
| Cleans office glass doors weekly |
| Collects mail and newspapers every morning |
| Drafts letters and faxes for the team in general |
| Ensures own workstation is kept tidy and clean |
| Files electronic documents correctly |
| Purchases morning tea for the office on a regular basis |
| Records minutes in meetings |
| Updates the Administration manual |
| Uses ‘In’ and ‘Out’ filing trays correctly |
| Creates new projects on project drive |
| Archives Old Projects |
| Collects and Distributes Faxes |
| Maintains Petty Cash |
| Monitors sick days and leave |
| Requests Sick Certificates from Absent staff on their return |
| Monitor timesheets and request completion from team members |
| Maintains the stationery stock and general office supplies |
| Liaises with suppliers, including requesting quotes and monitoring costs. Looks for opportunities for savings |
| Ability to prioritise work and ensure timelines are adhered to |
| Is on time for all meetings, which shows you respect for colleagues time |
| Shows self-motivation, self-discipline, and capacity to work with little supervision or structure |
| Dresses professionally and neatly |
| Able to ask the right questions and being able to answer questions |
| Looks to solve problems and issues by themselves and only seeks help when absolutely necessary |
| Seek ways to assume responsibilities beyond your current job description |
| Build relationships among peers that foster collaboration and discussion of new ideas |
| List: Administrative Assistant |
So that is a small list of responsibilities that might be suitable for your Administrative Assistant. Take the time today to create a clear position description and what your team grow fast.
