Leave Policy Template

[Your Company Name]
[City, State, ZIP Code]
[Phone Number]
[Email Address]

Leave Policy

Effective Date: [Date]

Table of Contents

Types of Leave
3.1 Annual Leave
3.2 Sick Leave
3.3 Maternity/Paternity Leave
3.4 Bereavement Leave
3.5 Personal Leave
3.6 Public Holidays
Leave Request Procedure
Approval Process
Leave Duration
Leave Balance
Leave Without Pay
Employee Responsibilities
Employer Responsibilities
Returning from Leave
Contact Information

  1. Introduction
[Your Company Name] understands the importance of work-life balance and recognizes the need for employees to take time off for personal, family, and medical reasons. This Leave Policy outlines the guidelines and procedures for requesting and approving various types of leave.

  1. Eligibility

All [Your Company Name] employees, including full-time, part-time, and temporary employees, are eligible for leaves as specified in this policy.

  1. Types of Leave

3.1 Annual Leave

Annual leave is accrued based on an employee’s length of service and is intended for vacation and personal time off.
Employees must request annual leave in advance through the Leave Request Procedure.
The approval of annual leave is subject to the needs of the business and manager’s discretion.
3.2 Sick Leave

Sick leave is provided for employees who are ill or incapacitated due to a medical condition.
Employees should notify their supervisor as soon as possible when unable to work due to illness.
A medical certificate may be required for extended sick leave.
3.3 Maternity/Paternity Leave

[Your Company Name] provides maternity and paternity leave to eligible employees as required by applicable laws.
Eligibility and entitlement will be determined based on applicable regulations.
3.4 Bereavement Leave

Employees are entitled to a specified number of days of paid bereavement leave in the event of the death of an immediate family member.
Immediate family members include spouse, children, parents, and siblings.
3.5 Personal Leave

Personal leave may be used for personal reasons such as attending to family matters or addressing personal emergencies.
Employees must request personal leave in advance whenever possible.
3.6 Public Holidays

[Your Company Name] recognizes and observes public holidays. Employees are entitled to take leave on these days unless their role requires them to work on holidays.

  1. Leave Request Procedure

Employees must submit leave requests through the designated leave management system or by using the provided leave request form. Requests should include the type of leave, dates, and any necessary documentation.

  1. Approval Process

Leave requests will be reviewed and approved by the employee’s supervisor or manager. The company aims to respond to leave requests promptly, but approval is subject to operational requirements.

  1. Leave Duration

Leave duration may vary depending on the type of leave requested. Annual leave, for example, may be taken in full days or half-days, while sick leave may be taken in hourly increments.

  1. Leave Balance

Employees can check their leave balances through the leave management system or by contacting the HR department.

  1. Leave Without Pay

In exceptional circumstances, employees may request leave without pay. Such requests should be made in advance and are subject to approval.

  1. Employee Responsibilities

Employees are responsible for:

Following the company’s leave request procedure.
Providing sufficient notice when requesting leave.
Notifying their supervisor as soon as possible when unable to work due to illness.
Returning to work promptly at the end of approved leave.

  1. Employer Responsibilities
[Your Company Name] is responsible for:

Providing employees with the necessary leave entitlements as per applicable laws.
Processing leave requests in a timely manner.
Ensuring that employees are aware of their leave balances.
Maintaining confidentiality of employees’ leave-related information.

  1. Returning from Leave

Employees are expected to return to work on the agreed-upon date following their leave. Failure to do so may result in disciplinary action.

  1. Non-Compliance

Failure to adhere to this Leave Policy may result in disciplinary action, up to and including termination of employment.

  1. Amendments
[Your Company Name] reserves the right to amend this Leave Policy at its discretion. Employees will be notified of any changes in advance.

  1. Contact Information

For leave-related inquiries or assistance, please contact the HR department at [HR Contact Information].

This Leave Policy is effective as of the date mentioned above.

[Your Company Name]
[Authorized Signature]
Scroll to Top