They are usually great managers and great with people. They hold things together and get things done. They pay attention to detail and can be very valuable to any business.
If you have great admin staff in your business hang onto them as they help your business run smoothly and efficiently.
List of Tasks and Responsibilities of Administrative Assistants
Below is a cool list of tasks that might be suitable for your administrative assistant. You can copy and paste this list if you find it useful.
Maintains the reception and the meeting room in a presentable manner at all times
Asks visitors if they would like a tea/coffee/drink
Cleans meeting room after meetings
Cleans meeting room before meetings
Cleans office glass doors weekly
Collects mail and newspapers every morning
Drafts letters and faxes for the team in general
Ensures own workstation is kept tidy and clean
Files electronic documents correctly
Purchases morning tea for the office on a regular basis
Records minutes in meetings
Updates the Administration manual
Uses ‘In’ and ‘Out’ filing trays correctly
Creates new projects on project drive
Archives Old Projects
Collects and Distributes Faxes
Maintains Petty Cash
Monitors sick days and leave
Requests Sick Certificates from Absent staff on their return
Monitor timesheets and request completion from team members
Maintains the stationery stock and general office supplies
Liaises with suppliers, including requesting quotes and monitoring costs. Looks for opportunities for savings
Ability to prioritise work and ensure timelines are adhered to
Is on time for all meetings, which shows you respect for colleagues time
Shows self-motivation, self-discipline, and capacity to work with little supervision or structure
Dresses professionally and neatly
Able to ask the right questions and being able to answer questions
Looks to solve problems and issues by themselves and only seeks help when absolutely necessary
Seek ways to assume responsibilities beyond your current job description
Build relationships among peers that foster collaboration and discussion of new ideas
List: Administrative Assistant
So that is a small list of responsibilities that might be suitable for your Administrative Assistant. Take the time today to create a clear position description and what your team grow fast.
Your Administration Assistant is a critical part of your team. These people hold everything together in your business. They keep things running smoothly.
Can your business afford to not communicate position descriptions in detail?
Administration Assistant Position Description Template + Free Bonus
USD 15 Shop with Confidence
✔ 90 Day Full Money Back Guarantee ✔ Easy to use Microsoft Word editable template ✔ Instant Download ✔ 100% Secure Shopping with Paypal and EJunkie ✔ Page Count 6 Word Count 923
Your Administration Assistant is a crucial part of your team. Your expectations are high and you require them to perform in their role accurately and efficiently.
However, have you actually communicated this to them? Not just in a few casual conversations, but in a specific list of requirements and tasks for them to follow?
If you haven’t, chances are you are getting frustrated and so are they.
3 failures with no Position Description
1. It is chaotic
Your team do what they want – when they want. Chaos reigns!
2. No expectations
They have their own way of doing things. Ways that you know don’t meet your customer or client expectations, or even your expectations.
3. Poor Quality and Professionalism
Quality drops off, professionalism becomes non-existent, moral starts to dry up and before you know it your customers have gone to your competitors.
3 valuable reasons to have a Position Description
1. Expectations are set
Your Administration Assistant understands your expectations. You have reviewed the position description with them and they understand each point.
They have a detailed list of what is required.
2. Provides certainty
Your Administration Assistant knows exactly what they need to do, including the full detail of their role. This allows them to be able to get on with their job with certainty. They don’t have to wonder if they are doing it right. They will be more focused, proactive and determined.
3. Provides direction
If your Administration Assistant understand the detail of their role, they will become laser focused. Giving them detailed guidance allows them to understand the importance and contribution of their role within the organization.
Can you afford to not communicate the detail to your Administration Assistant?
Download this Administration Assistant Position Description Master Template
This Administration Position Description Master Template will help you communicate your expectations quickly and efficiently.
This is a descriptive template that outlines in detail what your Administration Assistant should be doing in your business. It identifies their role in your business and what tasks they need to perform to ensure they are efficient and effective. Review the detailed contents below.
Title Page
The first page is the Title Page.
Administration Assistant Position Description Template | Title Page
Table of Contents
This position description includes a fully automated Table of Contents. This is easy to update and modify to suit your business. Review the content of the position description in the Table of Contents below.
Administration Assistant Position Description Template | Table of Contents
Position Description
This position description outlines general information as well as a role description.
Administration Assistant Position Description Template
Detailed Responsibilities
Communicating specifically what you expect is important. This is achieved in this position description through a list of detailed responsibilities. You can easily add or remove responsibilities to suit your business. There are almost two pages of detailed responsibilities.
Administration Assistant Position Description Template | Responsibilities
This is a detailed position description that outlines many tasks for your Administration Assistant and will suit any business.
Don’t waste anymore time with poor communication in your business. Download this template now and get your Administration Assistant operating the way you intended them to when you employed them.
What is Included?
Administration Assistant Position Description Master TemplateFile Type Microsoft Word .docx
Page Count 6
Word Count 923
Bonus Free Template
When you buy the Administration Assistant Position Description Master Template also receive for free an Employee Code of Conduct Master Template.
This Employee Code of Conduct Master Template is suitable to communicate typical rules and expectations of any small or medium business. It has enough detail to cover the main typical issues you may encounter in a small to medium business.
Review the contents of this Employee Code of Conduct Master Template below.
Title Page
The following page is the title page which can easily be amended to suit your business.
Employee Code of Conduct Master Template | Title Page
Table of Contents
The next page is the Table of Contents.This shows each section of the Employee Code of Conduct. This Table of Contents is fully automated using Microsoft’s Word Table of Contents feature.
Employee Code of Conduct Master Template | Table of Contents
Introduction and Policy
The next page below shows some of the detail of the Employee Code of Conduct.
Employee Code of Conduct Template | Introduction
What is Included?
Employee Code of Conduct Master Template File Type Microsoft Word .docx
Page Count 10
Word Count 1168
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All the best with your business.
Regards,
David
P.S. Your Administration Assistant’s role makes a significant difference to how the remainder of your team operate. If they are not performing their role completely, this affects your whole team.
Can you afford to not communicate their role in detail? Ensure the detail is covered with a Position Description Template.
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