Risking Your Business with no Internet and Email Policy?

The internet is a scary place. Yeah – we all know how good it is and also how potentially bad it is as well. Do you really want to invite the ‘bad apples’ into your business? Not likely I would say.

Don’t risk your business. Be smart and enforce the rules and policies to your team. You cannot afford to risk something happening in your business as it will just be a colossal waste of time.

Colossal Waste of Time

You cannot afford to waste time dealing with problems that come from the internet. These problems can be huge. Information Technology is a very big area and ensuring your system is secure should be a priority.

Further to this, you should ensure your team understand what their actions can cause and educating them through a policy is the best way to communicate the rules to everyone.

What are some of the risks?

Image of Risky

The risks can be significant. They could take down your business. Here is a list of risks. Have you considered all of them?

Image of Tiny Risk Hackers

Malware. Viruses. You name it. This stuff will take down your system before you even get out of bed. Don’t risk it.

Image of Tiny Risk Stealing

Identity Theft. People taking your Client and Staff details. Eaow!

Image of Tiny Risk NSFW – Inappropriate Content

You don’t need complaints between team members about this stuff. It could get you in some hot water as a business owner fast.

Image of Tiny Risk Data Loss

Losing completed work is never a fun experience. Imagine having to do it again. Arrrrg !

Image of Tiny Risk Social Waste of Time

Social Networking will burn up your productive hours like nothing else. Lost productivity due to staff on social media will be the ‘death knell’ of your small business. You expect better than this so don’t let it happen. Enforce an appropriate policy to fiend off a case of the ‘socials’.

Image of Tiny Risk Stealing IP and Copyright

Does your business do good work? The last thing you want to do is let someone have it. Protect your Intellectual Property and Copyright to your hard earned work.

That is just some of the risks you are up against with no policy regarding internet and email usage in your organization.

3 Advantages of Having Good Policies

Policies are good for you, your business and your team. Think you can wing it without them? Chances are you can. But it is much easier not to.

Here are 3 reasons you should have them in your business.

1. Expectations

This is a big one yeah? Your team know exactly where you standard and what your expectations are. No second guessing here.

2. Communication

It forces communication to occur. People typically don’t communicate that well, so creating policies helps to fix this.

3. Preparation for Hard Times

Policies help you prepare for when things get tough. Having a small business is already tough. Be prepared and get your policies in place so you are ready just in case it gets tougher.

So what Does a Good Policy Look Like?

Image of Thumbs Up

Well firstly it is easy to read and understand. Nobody likes reading mumbo jumbo with big words and hard to understand language.

Your team are not professor’s (unless you work for a university) so don’t bamboozle them with jargon and technical terms that are just too difficult.

Keep it simple and simple enough to understand the consequences. There are resources like Acceptable Use Policy online that might be worth reading as well.

You can also refer to the Digital Document Direct Internet and Email Policy Template to save time.

Detail Drilldown

Image of Detail Drilldown

So to kick things off, let’s take a look at the detail. This is called Detail Drill-down in some countries…..

Provide an Aim

Providing an Aim is a good idea.

Image of Tiny Tick Something like this:

Your Company Name is committed to providing a fair and equitable work environment and that all employees will be treated fairly, equally and consistently.

Application of the Policy

Then you can talk about how the policy applies to their job and your business.

Image of Tiny Tick Something like this:

This Policy applies to all employees of Company. This Policy does not form part of any contract between an employee and Company. The activity of this Policy isn’t restricted to the working environment or work hours.

This Policy includes all activities that are business related or out of work related of the representative that may affect Your Company Name. A business-related activity is any activity that is associated with work, for instance work gatherings, Client events and so on.

Be Specific About Your Expectations

You want your team to know exactly what they are thinking. Otherwise they will be guessing.

List out your expectations.

Image of Tiny Tick Something like this:

Specific prohibited activities include (but not limited to):

– sending emails that discriminate;
– sending or forwarding non-business emails;
– viewing pornography;
– sending pornographic jokes or stories via email;
– utilizing the internet, email or computer systems for private
– business or personal reasons;
– hacking;
– stealing or using someone else’s password;
– sharing confidential information;
– downloading pirated software;
– introducing malicious software;
– passing off personal views as representing those of the organization.

The Heavy Stuff

Image of Heavy Weight Lifting

Then you can talk about the heavy stuff.

Image of Tiny Tick Something like this:

An employee might be the subject of disciplinary action for issues including (however not restricted to):

– Poor Performance;
– Poor Conduct;
– Misconduct.

Informal Disciplinary Action
Informal disciplinary action may include:

– Retraining;
– Reassignment of roles;
– Counseling;
– Direct supervision.

Formal Disciplinary Action
Formal disciplinary action may include:

– Verbal Warning;
– Written Warning;
– Dismissal.


Image of Documenting Policies

Then you want to indicate something about documentation and keeping records. Keeping good business records is essential to your business.


Then you might wanna wrap it up with some definitions. This will help explain any terminology you have in your policy.

Image of Tiny Tick Something like this:

This policy applies to all terms related to discipline and termination including, but not limited to the following.

List out terminology.

– Information Technology
– Email Usage
– Internet Usage
– Intellectual Property
– Confidentiality
– Discrimination

Check out an Example

Check out an image of an example below.

Policy Internet and Email
Policy Internet and Email

Follow those steps above and you will be well on your way to providing a good Internet and Email Policy for your team. Use an Internet and Email Policy Template to save time.

What about you? Leave a comment below. Have you had any situations where the internet has created chaos for your business?

Internet and Email Policy Template

Can you afford your team to be on the internet all day?

Policy Internet and Email Cover

Internet and Email Policy Master Template + 19 Free Policies

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✔ Internet and Email Policy + 19 Free Policies

We all know that once it gets on the internet – it is very hard to remove. Are you willing to risk your business when it comes to the internet and email?

Providing your team with an internet and email policy is something you should do if you want to protect your business.

3 Reasons You Need an Internet and Email Policy

1. Your business reputation

The reputation of your business is important if you want customers to keep returning for more. Putting correct procedures in place is a good idea to protect your business reputation as much as you can.

2. Viruses

It’s not hard to get a virus that could cripple your business. Ensuring your team are not visiting inappropriate websites and clicking on suspect emails is the first step in defending your business against viruses.

3. Avoiding liability

You don’t need additional problems in your business due to inappropriate internet and email use. Set the rules for your team and be clear about what is acceptable and what is not.

Review the Policy Below

Title Page

The following page is the Title Page.

Image of Internet and Email Policy Template Cover Page
Internet and Email Policy Template | Title Page

Page One

The next page outlines the beginning of the policy and includes an aim, a list of who the policy is applicable to and the beginning detail of the policy.

Internet and Email Policy Template | Page One

What is Included?

Internet and Email Policy Master Template File Type
Microsoft Word .docx

Page Count

Word Count

Free Bonus! 19 Additional Policies

When you buy this policy template above, we include an additional 19 important policy Master Templates 100% free. These policies are all related to operating your business more efficiently.

Review all 20 policy Master Templates included below.

Anti Bullying Discrimination and Harassment Policy
Word Count 916

Cell Phone Usage Policy
Word Count 577

Code of Conduct Policy
Word Count 491

COVID-19 Policy
Word Count 756

Corporate Responsibility Policy
Word Count 665

Discipline and Termination Policy
Word Count 732

Drugs and Alcohol Policy
Word Count 719

Environmental Policy
Word Count 474

Equal Employment Opportunity Policy
Word Count 532

Grievance Handling Policy
Word Count 571

Health and Safety Policy
Word Count 645

Incident Management Policy
Word Count 371

Internet and Email Policy
Word Count 578

Non-Smoking Policy
Word Count 422

Privacy Policy
Word Count 462

Quality Policy
Word Count 567

Recruitment Policy
Word Count 626

Social Media Policy
Word Count 1329

Travel Policy
Word Count 639

Work from Home Policy
Word Count 989

All 20 detailed policies included.
Each policy ranges from 3 to 5 pages long each.


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Image of Corona-virus COVID-19 Policy Template Cover Page
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Image of Travel Policy Template Cover Page
Image of Social Media Policy Template Cover Page
Image of Recruitment Policy Template Cover Page
Image of Quality Policy Template Cover Page
Image of Privacy Policy Template Cover Page
Image of Non-Smoking Policy Template Cover Page
Image of Internet and Email Policy Template Cover Page
Image of Incident Management Policy Template Cover Page
Image of Health and Safety Policy Template Cover Page

What is Included?

Policy Master Templates File Types
Microsoft Word .docx files

Total Number of Files

What is the detail in each policy?

Each policy starts with an Aim which is the general overview of the policy.

Following this, there is a section that identifies who the policy is applicable to. This can easily be amended to suit your business.

Next is the actual policy. This goes into detail about the expectations you as a business owner should expect from your team.

Generally, the rules are typical of a standard business with a focus on maintaining a high level of behavior and performance.

You can easily add or remove content as desired.

Setting the rules in any business is important and this is what these policies achieve.

Easy, Quick, Efficient…..Done

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