Meetings are an important part of business. However, are you making your meetings as productive as possible?
5 Reasons Why You Should Document Meetings
Meetings can be a huge waste of time. If you have to travel they are even more of a time waster. However there are many good things about meetings too.
Networking with others, building relationships, reviewing things closely and in confidence are all good things about meetings. Don’t get me wrong. Meeting up in person makes a huge difference and adds a lot of qualities you cannot necessarily get from using online meeting platforms.
Technology Saving Tons of Time and Reducing Carbon Footprint
The ability to use Zoom and MS Teams has really changed the amount of time required to coordinate with others regarding meetings. You really do save a lot of time using these types of platforms.
The other massive bonus is you are saving the planet by not having to commute to meetings. This reduces your carbon footprint and this is a huge benefit to the planet. Travel time does take a lot of time and effort.
It doesn’t matter though if you are holding online meetings or meetings in person. Recording meetings using a meeting minutes template is something you really need to do. There are several risks if you don’t bother to record your meeting discussions and likely will create headaches for you down the track.
Record Meetings Using a Meeting Minutes Template
If you are constantly having meetings, are you taking the time to record these meetings?
If you are constantly having meetings, you should record your conversations using a free meeting minutes template. Save a ton of time and download this meeting minutes template that includes a free bonus!
5 Reasons Why You Should Document Meetings
1. Can you afford to forget what was said?
If you are busy, chances are you can easily forget what has been said in any meeting. Things are likely to go in one ear and out the other!
Recording your conversations makes a huge difference to getting things completed accurately. So, take the time to record your meeting conversations with Meeting Minutes.
2. Just more Professional
Recording your meetings or documenting the conversations is just way more professional that forgetting about it. If you aren’t recording your meetings and you forget something, how does that look to your clients, colleagues or whoever you are having the meeting with?
3. Future Reference for Records
A few weeks down the track you might need to go back and review what was said. having meeting minutes allows you to do this easily and just makes perfect sense.
4. Keep Others Accountable
It is easy to delegate something to others but if they don’t get the task completed, what was the point? Having a written record helps them remember what was required and helps to keep them accountable. OK, you cannot force accountability, however it is likely the most important thing is just to remind people and then the accountability naturally flows.
5. You Could Need it for Litigation
If you run into problems down the track you might need written conversations for litigation purposes. Having a written record makes a big difference and allows you to provide more proof of any conversations.
So there are 5 simple reasons Meeting Minutes are a great idea.
Record your meetings with this easy to use meeting minutes template.
Can you afford to forget what was discussed in your meetings?
Meeting Minutes Master Template + Free Meeting Agenda Template and Free Action Plan Template
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Document Conversations for Success
Keeping good records is essential to good business. Why bother having a meeting if nothing gets actioned? If there is no record of who is responsible for what, then delegated tasks are highly unlikely to be actioned. The meeting just becomes a waste of everybody’s time.
If you are constantly busy, it is easy to forget something that happened in last week’s meeting. This is why recording your meetings accurately is something you should be doing to ensure your meetings are effective and worthwhile.
Keeping accurate records allows everyone to remember what was said and what is required of them. If you don’t track your communication, chances are not much will get done and whatever you are working on will not progress.
Be professional, efficient and proactive by recording your meetings with this Meeting Minutes Master Template.
3 Important Reasons you should use Meeting Minutes
Keeping records of discussions is hugely beneficial. Here are 3 simple reasons you should keep meeting minutes.
1. You could need the record in a dispute
Depending on the level of your meetings, keeping records could be very beneficial should things turn into a dispute. No one wants this to happen, but unfortunately sometimes it does.
If a dispute occurs, are you prepared with your accurate records?
2. You won’t have to try to remember the discussion
Keeping written notes allows you to free up your memory for other things. You don’t need to try and remember everything and can simply refer to your notes. This is a significant benefit if you are constantly busy.
3. Organization and Efficiency
Creating meeting minutes allows you to be more organized and allows others to also benefit from organization. Things are likely to get done quicker if there are records of what has been said and who is responsible for what.
Are you working as efficiently as you could?
Time Saver Master Templates
Save a huge amount of time by downloading and using the Meeting Minutes Master Template below. You can then focus on things that are more important in your business or operating your projects.
Our templates are easy to purchase, download and use. The templates are designed to be simple to use in Microsoft Word and where applicable have automated table of contents so you can easily update the documents quickly for a professional result.
Review the Detail
Review the Meeting Minutes Master Template below. This is a 1 page template that is easy to use and amend to suit your business. This allows you to create an official record of your meeting.
Meeting Minutes Master Template
The following page is the Meeting Minutes Template. This template has been set up accurately in Microsoft Word so you can easily change the detail to suit your business and have it ready to use in minutes.
Free Bonus Templates!
Purchase the Meeting Minutes Master Template above and also receive a free Meeting Agenda Master Template and a free Action Plan Master Template. Review the details of both free templates below.
Free Meeting Agenda Master Template
The following template is the free Meeting Agenda Master Template.
What is the difference between a Meeting Agenda and Meeting Minutes?
What is the difference between a meeting agenda and meeting minutes?
An agenda outlines what a meeting is going to be about and schedules the meeting. It allows the attendees to prepare in advance for the meeting.
Meeting minutes are the official record of the meeting. Minutes are important to remind attendees and others what happened during a meeting. They also serve as a delegation tool. You can also use an Action Plan to delegate even more detail in your meetings.
Free Action Plan Master Template
The following template is the free Action Plan Master Template. This is suitable if you really need a more detailed record of the actions required to progress your task/s and to assist in keeping others accountable to what they agree to do.
The following page is the title page that can easily be customized to suit your business or project.
Table of Contents
The next page is the table of contents. This table of contents is automatically generated from the body of the document and is easy to amend and update. Change the headings in the body of the document and then return to the table of contents, right click and hit update.
These templates will save you time and effort and allow you to get on with the more important tasks of operating your project or business.
What is Included?
Meeting Minutes Master TemplateFile Type Microsoft Word .docx
Page Count 1 Word Count 41
Meeting Agenda MasterTemplateFile Type Microsoft Word .docx
Page Count 1 Word Count 35
Action Plan MasterTemplateFile Type Microsoft Word .docx
Page Count 5 Word Count 213
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Such a small thing to do, but hugely beneficial. Keeping meeting minutes.
Keeping accurate records in a meeting is an important part of running a successful business. Formal meeting minutes act as a record of the meeting and the conversation that took place and can be beneficial should something go wrong in the future.
It is often amazing to attend so many meetings and note that no-one is recording what the discussion is about.
We have added a meeting minutes template to our list of templates for download. Check out the meeting minutes template below. (Please note there is no watermark logo on the download template.)
Keep Good Notes
When attending meetings, it is critical you keep a record of what was said. Don’t rely on your hand written notes on a scrap piece of paper. Get hold of a template and use it over and over again.
This will ensure you record all of the important issues at the time, the people that were present at the meeting and the responsibilities of each person.
It is a great tool to use and refer to at a later date. If you are having regular meetings for a project or for whatever reason, you will have an ongoing record of what is required by each person.
Then when you meet for the next meeting your minutes become an ongoing list of keeping your team or consultants accountable.
Plenty of Benefits of Good Notes
The benefits of keeping good records outweigh the effort it takes to be organized, so take the time today to get your procedures and system working for you. Spend a small amount of time everyday on your procedures and policies and watch the improvement it makes to your business.
You will be surprised !
Take advantage of our templates if they are useful to your business. You can find the meeting minutes template at this link.
Another Helpful Template – A Meeting Agenda Template
Also another very helpful template is the meeting agenda template. This template allows you to prepare others for the meeting and also helps you to prepare for any meeting.