Risking Your Business with no Internet and Email Policy?

The internet is a scary place. Yeah – we all know how good it is and also how potentially bad it is as well. Do you really want to invite the ‘bad apples’ into your business? Not likely I would say.

Don’t risk your business. Be smart and enforce the rules and policies to your team. You cannot afford to risk something happening in your business as it will just be a colossal waste of time.

Colossal Waste of Time

You cannot afford to waste time dealing with problems that come from the internet. These problems can be huge. Information Technology is a very big area and ensuring your system is secure should be a priority.

Further to this, you should ensure your team understand what their actions can cause and educating them through a policy is the best way to communicate the rules to everyone.


What are some of the risks?

Image of Risky

The risks can be significant. They could take down your business. Here is a list of risks. Have you considered all of them?

Image of Tiny Risk Hackers

Malware. Viruses. You name it. This stuff will take down your system before you even get out of bed. Don’t risk it.

Image of Tiny Risk Stealing

Identity Theft. People taking your Client and Staff details. Eaow!

Image of Tiny Risk NSFW – Inappropriate Content

You don’t need complaints between team members about this stuff. It could get you in some hot water as a business owner fast.

Image of Tiny Risk Data Loss

Losing completed work is never a fun experience. Imagine having to do it again. Arrrrg !

Image of Tiny Risk Social Waste of Time

Social Networking will burn up your productive hours like nothing else. Lost productivity due to staff on social media will be the ‘death knell’ of your small business. You expect better than this so don’t let it happen. Enforce an appropriate policy to fiend off a case of the ‘socials’.

Image of Tiny Risk Stealing IP and Copyright

Does your business do good work? The last thing you want to do is let someone have it. Protect your Intellectual Property and Copyright to your hard earned work.

That is just some of the risks you are up against with no policy regarding internet and email usage in your organization.


3 Advantages of Having Good Policies

Policies are good for you, your business and your team. Think you can wing it without them? Chances are you can. But it is much easier not to.

Here are 3 reasons you should have them in your business.

1. Expectations

This is a big one yeah? Your team know exactly where you standard and what your expectations are. No second guessing here.

2. Communication

It forces communication to occur. People typically don’t communicate that well, so creating policies helps to fix this.

3. Preparation for Hard Times

Policies help you prepare for when things get tough. Having a small business is already tough. Be prepared and get your policies in place so you are ready just in case it gets tougher.


So what Does a Good Policy Look Like?

Image of Thumbs Up

Well firstly it is easy to read and understand. Nobody likes reading mumbo jumbo with big words and hard to understand language.

Your team are not professor’s (unless you work for a university) so don’t bamboozle them with jargon and technical terms that are just too difficult.

Keep it simple and simple enough to understand the consequences. There are resources like Acceptable Use Policy online that might be worth reading as well.

You can also refer to the Digital Document Direct Internet and Email Policy Template to save time.


Detail Drilldown

Image of Detail Drilldown

So to kick things off, let’s take a look at the detail. This is called Detail Drill-down in some countries…..


Provide an Aim

Providing an Aim is a good idea.

Image of Tiny Tick Something like this:

AIM
Your Company Name is committed to providing a fair and equitable work environment and that all employees will be treated fairly, equally and consistently.


Application of the Policy

Then you can talk about how the policy applies to their job and your business.

Image of Tiny Tick Something like this:

APPLICATION OF THIS POLICY
This Policy applies to all employees of Company. This Policy does not form part of any contract between an employee and Company. The activity of this Policy isn’t restricted to the working environment or work hours.

This Policy includes all activities that are business related or out of work related of the representative that may affect Your Company Name. A business-related activity is any activity that is associated with work, for instance work gatherings, Client events and so on.


Be Specific About Your Expectations

You want your team to know exactly what they are thinking. Otherwise they will be guessing.

List out your expectations.

Image of Tiny Tick Something like this:

SPECIFIC PROHIBITED ACTIVITIES
Specific prohibited activities include (but not limited to):

– sending emails that discriminate;
– sending or forwarding non-business emails;
– viewing pornography;
– sending pornographic jokes or stories via email;
– utilizing the internet, email or computer systems for private
– business or personal reasons;
– hacking;
– stealing or using someone else’s password;
– sharing confidential information;
– downloading pirated software;
– introducing malicious software;
– passing off personal views as representing those of the organization.

The Heavy Stuff

Image of Heavy Weight Lifting

Then you can talk about the heavy stuff.

Image of Tiny Tick Something like this:

DISCIPLINARY ACTION
An employee might be the subject of disciplinary action for issues including (however not restricted to):

– Poor Performance;
– Poor Conduct;
– Misconduct.

Informal Disciplinary Action
Informal disciplinary action may include:

– Retraining;
– Reassignment of roles;
– Counseling;
– Direct supervision.

Formal Disciplinary Action
Formal disciplinary action may include:

– Verbal Warning;
– Written Warning;
– Dismissal.


Documentation

Image of Documenting Policies

Then you want to indicate something about documentation and keeping records. Keeping good business records is essential to your business.


Definitions

Then you might wanna wrap it up with some definitions. This will help explain any terminology you have in your policy.

Image of Tiny Tick Something like this:

DEFINITIONS
This policy applies to all terms related to discipline and termination including, but not limited to the following.

List out terminology.

– Information Technology
– Email Usage
– Internet Usage
– Intellectual Property
– Confidentiality
– Discrimination


Check out an Example

Check out an image of an example below.

Policy Internet and Email
Policy Internet and Email

Follow those steps above and you will be well on your way to providing a good Internet and Email Policy for your team. Use an Internet and Email Policy Template to save time.


What about you? Leave a comment below. Have you had any situations where the internet has created chaos for your business?

Internet and Email Policy Template

Can you afford your team to be on the internet all day?

Policy Internet and Email Cover

Internet and Email Policy Master Template + 19 Free Policies

Add to Cart

USD 17
Shop with Confidence

✔ 90 Day Full Money Back Guarantee
✔ Easy to use MS Word editable template
✔ Instant Download
✔ 100% Secure Shopping with Paypal and EJunkie
✔ Page Count 4 Word Count 578
✔ Internet and Email Policy + 19 Free Policies

We all know that once it gets on the internet – it is very hard to remove. Are you willing to risk your business when it comes to the internet and email?

Providing your team with an internet and email policy is something you should do if you want to protect your business.


3 Reasons You Need an Internet and Email Policy

1. Your business reputation

The reputation of your business is important if you want customers to keep returning for more. Putting correct procedures in place is a good idea to protect your business reputation as much as you can.

2. Viruses

It’s not hard to get a virus that could cripple your business. Ensuring your team are not visiting inappropriate websites and clicking on suspect emails is the first step in defending your business against viruses.

3. Avoiding liability

You don’t need additional problems in your business due to inappropriate internet and email use. Set the rules for your team and be clear about what is acceptable and what is not.


Review the Policy Below

Title Page

The following page is the Title Page.

Image of Internet and Email Policy Template Cover Page
Internet and Email Policy Template | Title Page

Page One

The next page outlines the beginning of the policy and includes an aim, a list of who the policy is applicable to and the beginning detail of the policy.

Internet and Email Policy Template | Page One

What is Included?

Internet and Email Policy Master Template File Type
Microsoft Word .docx

Page Count
4

Word Count
578


Free Bonus! 19 Additional Policies

When you buy this policy template above, we include an additional 19 important policy Master Templates 100% free. These policies are all related to operating your business more efficiently.

Review all 20 policy Master Templates included below.

Anti Bullying Discrimination and Harassment Policy
Word Count 916

Cell Phone Usage Policy
Word Count 577

Code of Conduct Policy
Word Count 491

COVID-19 Policy
Word Count 756

Corporate Responsibility Policy
Word Count 665

Discipline and Termination Policy
Word Count 732

Drugs and Alcohol Policy
Word Count 719

Environmental Policy
Word Count 474

Equal Employment Opportunity Policy
Word Count 532

Grievance Handling Policy
Word Count 571

Health and Safety Policy
Word Count 645

Incident Management Policy
Word Count 371

Internet and Email Policy
Word Count 578

Non-Smoking Policy
Word Count 422

Privacy Policy
Word Count 462

Quality Policy
Word Count 567

Recruitment Policy
Word Count 626

Social Media Policy
Word Count 1329

Travel Policy
Word Count 639

Work from Home Policy
Word Count 989

All 20 detailed policies included.
Each policy ranges from 3 to 5 pages long each.

Policies

Visual Portfolio, Posts & Image Gallery for WordPress
Image of Work from Home Policy Template Cover Page
Image of Grievance Handling Policy Template Cover Page
Image of Equal Employment Opportunity Policy Template Cover Page
Image of Environmental Policy Template Cover Page
Image of Drugs and Alcohol Policy Template Cover Page
Image of Discipline and Termination Policy Template Cover Page
Image of Corporate Responsibility Policy Template Cover Page
Image of Corona-virus COVID-19 Policy Template Cover Page
Image of Code of Conduct Policy Template Cover Page
Image of Anti-bullying Discrimination and Harassment Policy Template Cover Page
Image of Cell Phone Usage Policy Template Cover Page
Image of Travel Policy Template Cover Page
Image of Social Media Policy Template Cover Page
Image of Recruitment Policy Template Cover Page
Image of Quality Policy Template Cover Page
Image of Privacy Policy Template Cover Page
Image of Non-Smoking Policy Template Cover Page
Image of Internet and Email Policy Template Cover Page
Image of Incident Management Policy Template Cover Page
Image of Health and Safety Policy Template Cover Page

What is Included?

Policy Master Templates File Types
Microsoft Word .docx files

Total Number of Files
20


What is the detail in each policy?

Each policy starts with an Aim which is the general overview of the policy.

Following this, there is a section that identifies who the policy is applicable to. This can easily be amended to suit your business.

Next is the actual policy. This goes into detail about the expectations you as a business owner should expect from your team.

Generally, the rules are typical of a standard business with a focus on maintaining a high level of behavior and performance.

You can easily add or remove content as desired.

Setting the rules in any business is important and this is what these policies achieve.


Easy, Quick, Efficient…..Done

Time Saving Templates

Our Master Templates are easy to use and apply. Use Microsoft Word to find and select the relevant information to customize it to your needs.

Customize in Minutes with Red Highlights

To assist you in customizing our Master Templates quickly and easily, all items that need customizing are highlighted in red. You can simply use the Find and Select tool in Microsoft Word (Ctrl+H) to identify all relevant items in one hit and replace instantly or simply scroll through and change the items in red.

Find, Select and Replace
Find, Select and Replace | Customize in Minutes

 Unconditional 100% Money-Back Guarantee

Our Guarantee

SAVE TIME using our templates or your Money-Back

Not only that, if you are not happy for any reason we promise to return your hard earned money with no questions asked.

Our templates are designed to save you time creating your documents. We offer an unconditional 100% Money-Back Guarantee with no questions asked if you are not satisfied.

No catches, tricks or conditions. Just your money refunded in full.

 Easy to Purchase and Instant Download

 Easy to Customize and Use

 90 Day Full Money-Back Guarantee

 No Questions Asked

Safe, Secure Shopping

Paypal Guarantee

Paypal Guarantees your purchase with Paypal Buyer Protection

Ensure you get what you pay for with Buyer Protection


Paypal is a secure and trusted method of payment. You can purchase through Paypal and be confident that you are dealing with a trusted supplier or your money back.

You will be able to download the Master Templates immediately after purchase.


Add to Cart

USD 17

Shop with Confidence

Paypal Purchase ProtectionPaypal

Using templates saves a huge amount of time.

All the best with your business.

Regards,

Signature

David


Frequently Asked Questions

Is this complicated Software or Subscriptions?

No. This is not complicated software where you need an ongoing subscription or annual fee. It is a one off payment. There is no huge learning curve either. Just purchase and download and get on with the task of creating your documents quickly, easily and with no fuss.

Do I need a Paypal account to purchase?

No, you do not need a Paypal account to purchase our products. You can pay with Paypal or use your credit card.

Can I use a Credit Card to purchase?

Yes, you can use a credit card to purchase our products. We use Stripe.com as our credit card merchant. Or you can use your credit card through Paypal.com.

How will my information be used?

Your information will not be used whatsoever without your permission. In other words, your email address will not be sold or spammed.

Will I get on a spam list?

No. We may add you to our newsletter list. However you can ‘opt out’ at any time. Above all, you will not be spammed. We use Mail Chimp for our electronic updates.

Will I be the victim of identity theft?

No. Paypal and e-Junkie provide a 100% secure system to perform the transaction.

Will the purchase arrive on time?

Yes. As soon as you have paid for your purchase, you will receive a download link via email. However, please remember to also check your ‘Junk Email’ as if you have not received your link immediately, the email could be in your ‘Junk Email Inbox’.

Should you not receive the download link, please contact us immediately and we will get back to you as soon as we can. Please note, the time zone of your country may effect our response time, however we will respond as soon as we can. Our business is located in Australia.

AEST – Australian Eastern Standard Time.

Will I actually get what I ordered?

Yes. We promise to deliver to you and stand by this promise with a 90 day 100% refund policy. Further to this, Paypal guarantees your transaction so you can shop with full confidence.

Can I make changes to the master templates and add my own information?

Yes. The majority of the master templates are Microsoft Word files or Microsoft Excel files. Easy to download and easy to use. You can easily add or remove content and customize the templates to suit your needs. A lot of the templates also have automated Table of Contents, so it is easy to make changes and then update the Table of Contents field so your Table of Contents is also updated. In addition, if you have any problems we can assist.

Will unexpected fine print charges be added to my order without my knowledge?

No. There are no further charges. No monthly subscriptions either. You have the right to use the document to your desires within our terms of agreement of purchase. There are no monthly fee or hidden charges. Similarly, what you see above is the only and final fee.

Will anyone respond if I have problems after buying?

Yes. However, there may be a delay in our response. Depending on your country timezone, we will respond as soon as we can. Please note, we endeavor to respond to your requests within the shortest possible time.

Will it be easy to dispute or cancel my transaction?

Yes. If you are not 100% satisfied with your purchase, we will refund your money 100%. However, we would love some feedback from you so we can improve our product should you believe it could be better.

I did not receive a download link after paying

Please do not panic. e-Junkie is a very reliable document delivery system and it is unlikely this will occur. However, if it does, we will email you the download link as soon as we can.

The website briefly redirected through e-Junkie. Is this safe?

Yes it is safe. When you click on the Proceed to Pay button, you will be redirected briefly through e-Junkie to Paypal.com or Stripe.com (Credit Card Payment) depending on how you choose to pay. We use e-Junkie to deliver our documents electronically so you receive them immediately – 24 Hours a day, 7 days a week.


Add to Cart

USD 17

Shop with Confidence

Paypal Purchase ProtectionPaypal

Copyright © 2021
www.DigitalDocumentsDirect.com

All rights reserved. No part of this website or information may be reproduced or used in any manner without written permission of the copyright owner.

Your use of this site, templates and information are subject to our Terms of Use, Disclaimer, and Privacy Policy. DigitalDocumentsDirect.com is not a law firm and cannot provide legal advice. We provide information. While we make every attempt to provided detailed, comprehensive information, you are responsible for reviewing, checking and confirming the information provided is suitable for your use.