Create an Employee Handbook in MS Word Fast

Improving your business isn’t about some magic bullet that instantly makes cash fall in your lap. It is about engaging your team to deliver what they say they are going to deliver so customers come back for more.

One of the fastest and cheapest ways to improve the performance of your business has to be creating an Employee Handbook in MS Word and rolling it out to your team. This tool is extremely easy to put together and very cost effective.

Employee Handbooks

Plenty to Choose From

Standard Employee Handbook Template
Coffee Shop Employee Handbook Template
Coffee Shop Employee Handbook Template
Image of retail store employee handbook cover
Retail Store Employee Handbook Template
Bakery Employee Handbook Template
Bakery Employee Handbook Template
Café Employee Handbook Template
Image of Hair Salon Employee Handbook Template Cover
Hair Salon Employee Handbook Template

You the business owner has a lot of information in your head already. The best thing you can do is get it out on paper or written form and get your team to help you develop it into the best employee manual ever.


Used Again and Again

Awesome Tool For Business Owners

This tool, if you use it correctly, will be something you can use again and again, over and over as new staff arrive at your business. They are incredibly helpful if created well and updated on a regular basis.

You need to have a lot of detail in it – enough to explain in detail to someone that is new in your business how to perform a particular task.

So it will take some significant effort to create each task. But think about how you do things and write it down step by step.

Then, make sure you use it. You might need to wear a t-shirt like the one to the left so your team know you are serious about the importance of your employee manual. They will get it after a while and remember that their job needs to be performed to the standard expectations of your business.

Think of the Future

Fast forward 12 months from now, and as business owner, you will certainly be glad you created your employee handbook today. It does take a lot of effort to create a handbook and you build it up over time.

But in 12 months from now, you will look back and be glad you started it.


Why MS Word Works Well

Easy and Fast

Creating your employee handbook in MS Word is easy. It takes barely nothing to get started. In fact, you could open a blank file and get started straight away. Even a basic welcoming letter, where the toilet is and how to lock the business after a days work is going to be a start.

Stop Repeating Yourself

Tired of repeating yourself every day? Then start documenting your procedures, policies, instructions and all other things that make your business tick and before you know it you will have an extremely useful tool that you cannot live without.


How to Create Your Employee Handbook

You could easily break it up into sections. Once it starts getting too big, then look into some sort of online website that you could use to make it perform even better.

Online Intranets

Some of the online websites such as MS Sharepoint are pretty horrible though if you think about using those for a handbook tool. They are not user friendly and you end up with duplicate information in several spots which then makes it really difficult for anyone to know what is actually the correct information.

Do yourself a favor and have the guidelines in one place only where there is one spot for whatever you are trying to achieve. The key about a successful business is to keep it simple. Not make it more complex.

Check out our Handbook Templates above or our standard template below.

Read More


How to Find Free Employee Handbooks for Your Business

Free Not Always Best

If you are looking to improve your business for free, then consider any free option of create an employee handbook.

It is going to be difficult to find a specific handbook for free for your business. Obviously, you would have to tailor it to suit. However, you might be able to find something close online that would allow you to create an employee handbook pretty quickly.

If not, you probably don’t need to outlay much to get hold of a template that you can customize relatively easily. For example, consider our employee handbooks as they are easy to purchase and customize.


Google Says – Free Employee Handbooks

Simple Google Search

A simple Google search reveals that the first listing are all ads. 4 ads before the organic result! That’s amazing. Anyway, let’s take a look at the organic results.

Image of Free Employee Handbooks Google Search
Free Employee Handbooks Google Search

Free Employee Handbook Templates

5 Free Options to Consider

Let’s take a look at the results at time of writing. There are certainly a few free options, however most website are trying to get you to sign up to a repeat subscription so they can continue to make cash from you on a monthly basis. Fair enough!

At Digital Documents Direct, we have a one off payment only! Don’t get roped into something you don’t need.

Option 1

First Organic Result

The first link is a link for workable.com. See below. You can also download a .doc file and read more about Employee Handbooks. Have Fun!

Image of Free Employee Handbooks workable.com

Option 2

Second Organic Result

The second link is a link for Xtension.com. See below. Looks like some free options but also a paid option too.

Image of Free Employee Handbooks Xtension.com

Option 3

Third Organic Result

The third link is a link for Lessonly.com. See below. Looks like some free options but also a paid option too.

Image of Free Employee Handbooks Lessonly.com

Option 4

Fourth Organic Result

The fourth link is a link for Wonder Legal. See below. Looks like some free options but also a paid option too.

Image of Free Employee Handbooks  WonderLegal.com

Option 5

Fifth Organic Result

The fifth link is a link for Betterteam. See below. Looks like some free options but also a paid option too.

Image of Free Employee Handbooks  Betterteam.com

So there are certainly a few options around if you are looking to get hold of a free employee handbook template to kick things off in your business. However, you are likely to need to have to customize it a fair bit.


What Content is Best to Start With?

Vision and Mission

So if you are starting out creating your employee handbook then consider what information is going to be easiest to get together first. You could easily put together a Vision and Mission statement. The basics would do it.

Then jump into actual processes and procedures. These things are going to make your life easier as business owner and you should get as much of this done as you can as fast as possible.

Example

Check out below the first page of table of contents below from our standard template. You can see it starts with a bit about your business, who you are and your values.

These things are important to create direction, standards and expectations in your business.

Then you can get stuck into your workplace requirements and take things from there.

Whatever you do, take the time to start today as you won’t regret it in 6 months time. This is a perfect tool to help you operate your business and is like a ‘silent partner’ in your organization – helping to guide your team in the right direction.


Why You Need an Employee Handbook in Your Business

Only As Good As Your Last Customer

If you operate a small business, you might already realize you are only as good as your last job or customer.

This means you need a new customer or new job to keep your business going OR a repeat customer to come back again and again.

You don’t have the massive budgets of the large corporations that spend millions on marketing every day. It is highly unlikely you have your product market sewn up so you are the only operator as well.

Retain Your Existing Customers

THEREFORE – you must keep your existing customers really happy. The means making sure everything you deliver is done really well to please them.

The problem comes when you have to rely on your team to do this. Train them. Teach them and use an employee manual to help all of you get it done the right way every single time. It doesn’t matter if you sell coffee, operate a childcare, a construction company, a bakery or retail shop. The principles are the same.

Deliver quality every time to get that repeat business.


How to Start off with a Vision and Mission

Creating a vision and mission should be relativity easy. It really depends on your type of business, however don’t get distracted with way out there ideas when your business delivers a basic service.

For example, if you are a coffee shop, it wouldn’t really make sense to state that your mission is to establish a colony on Mars?

Mission Statement and Vision examples for a Childcare Center

Your mission statement and vision need to be realistic for your team and your organization.

Coffee Shop Example

If you had a coffee shop for example, you could have something like you want to be the best provider of coffee in your local area and also have a community based aspiration of helping homeless people while you do this.

This will allow you to contribute to your community and also provide good quality coffee at the same time. Everyone that comes in contact with your coffee should should know about your mission and vision and this would then provide a good foundation to establish your coffee shop in your local area.

So it really depends on the type of business you operate and what your personal aspirations are.

Make a Comment

Your Experiences

Got any experiences with procedures, handbooks and policies in your organization? Start the conversation below.

How to Center Text Vertically in a Microsoft Word Table without Going Crazy

Creating tables in Microsoft Word and the text won’t center vertically? Here is how you fix it the easy way.

If you use tables in Microsoft Word you will know how frustrating it is to not have your text look great centered vertically in the middle of the cell.

Do you need to center text vertically in a Microsoft Word table without going crazy? Follow these steps and you can fix it fast. Here is how you do it the easy way with pictures.

Use a Procedure Manual Template and Improve Your Business Fast!

Fast Reference Steps

Click the images below as the steps are also on the images for easy reference.

How to Center Text Vertically in a Microsoft Word Table
How to Center Text Vertically in a Microsoft Word Table

More Detailed Steps

This is the process step by step in more detail if you can’t get the above to work.

Step 1:

Insert your table as you normally would. If you have an existing table – select the whole table.

You can do this by positioning your mouse over the table and a small box in the top left hand corner appears. Just click that. See highlighted below.

How to Select the Whole Table

Step 2:

Make sure your line spacing is set to 1.0. You can do this in the Home menu and then click the little box – see highlighted below.

How to Set Line Spacing to 1.0

Make sure your whole table is selected then set the line spacing to 1.0 in that little box mentioned above.

How to Set Line Spacing to 1.0

Step 3:

Also make sure the Normal Style is selected. See highlighted below.

How to Set Styles to Normal

Step 4:

Then you can hover your mouse over the lines of the table and drag the cells up or down.

The text should stay centered all the time. If it doesn’t, also check the properties of the table. See the next step.

How to Adjust Table Cells

Step 5:

Right click on the table and a popup box should appear. Select Table Properties.

How to Set Cells to Vertically Centered

Step 6:

Choose the Cell tab and then choose Vertical alignment to be Center.

How to Set Cells to Vertically Centered

That should fix it. If it doesn’t work for you – leave a comment.

It is frustrating when your text is not perfectly aligned. However the method mentioned above is the fastest and easiest way to fix it without going crazy.

Leave a comment if this helped you. Thanks for visiting.

Check out our templates while you are here.


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Create Business Management Systems with MS Word Fast

Business Management Systems don’t need to be complex. They can be simple and easy to access. However, the most important thing is to ensure the information within them is actually correct.

It’s not rocket science – it’s just business. (Unless you are Elon Musk and then it is rocket science). However, don’t get distracted by the massive amount of noise online. It is easy to assume you need the latest online subscription to make your business work. Nothing could be further from the truth.


Need a Business Management System fast and at low cost? Click Here.


You need a business system but you don’t need a huge, massive, complex website with an online subscription that includes annual updates and features that line someone else’s pocket.

All you need is the correct information collated in a simple and easy manner that your team can access fast – and importantly can be easily updated.


A Simple Solution MS Word

MS Word is just one way to create a management system fast. After-all, it is about the correct information and easy access to it. Not a whizz-bang new technology system that is impossible to update with duplicated items in 5 different places communicating the wrong information and raft of contradictions. Let’s get real. One place with one method works best.

It’s the only way to go and if you get distracted by online technology complexity trying to sell you something and creating a confusing mess, then your business could tank.

Simplified businesses run better. Complex businesses create headaches for everyone. One rule one place. After-all, why make it harder than it is?