Looking for a Free Safety Management Plan Template?

Finding a free safety management plan template online can be easy. But finding the right one becomes difficult.

Firstly, what is a Safety Management Plan? Let’s explore the different types of safety management plans and then look at the options available online for finding a Free Safety Management Plan Template.

A Safety Management Plan has many different names. Just type the phrase into Google and check out all the different names that pop up.

Safety Management Plan Template


Safety Management Plan Template

For example:

  • safety management plan
  • whs management plan
  • workplace health and safety management plan
  • health and safety management plan
  • health and safety management system

The list goes on and on.

However – they are typically all the same thing. So in this article we look at what is in a Safety Management Plan and where you can possibly get hold of a free Safety Management Plan.

That would be nice wouldn’t it?

However – remember, you typically only get what you pay for so you might be able to find a very basic template that would require you to do all of the work anyway.

So let’s get started…


Let’s Take a Look with a Basic Google Search

So if we do a search on Google, there are a lot of results surrounding this topic. Take a look for example at a simple Google search in the United States.

In fact, there are 156 million results in Google!

Wow – that is a lot! How can you possibly find what you need in so many results?

safety management plan results
Safety Management Plan Results

So taking a look at the results above, there are plenty of images related to this topic.

There are quite a lot of pdfs in the Google results as well as some opportunities to create site-specific Safety Management Plans. Scrolling down there are a couple of shops and then also some WHS Construction Safety Plan Generic Samples as well as a few Ads.

So – plenty to look at. However, if you have already had a look through the results – have you found a good quality free Safety Management Plan Template?

Also – have you tried a few other types of searches? For example, check out the images search in Google. Plenty of options there as well.

Safety Management Plan Image Results

It is likely to be hard to find a good quality free Safety Management Plan Template.

Let’s take a closer look below and see what we have found. But firstly, lets discuss exactly what this type of document is and what is typically in it so you then know what you are looking for.


Specifically, what is in a Safety Management Plan?

A Safety Management Plan is a document that is created specifically for a construction site.

It is all about controlling risk on the site and outlines in written and graphical detail how these risks will be managed

Once complete, the plan should be made available to everyone involved in the project and should be easy to access. It needs to be reviewed on a regular basis to ensure it is up to date and modified as the site changes.

It will include everything from important contacts and supervisors right through to management of hazards and dangerous tasks.

A good quality safety management plan has quite a lot of detail in it. It will also be easy to read and interpret as it needs to be read by many people of varying educational backgrounds.

Let’s look deep into the detail.


Size of Project = Size of Safety Plan

Depending how big and complex the project is will determine the size and complexity of the Safety Management Plan. For example, if you are building a few town-homes, this will be a relatively smaller and less complex project than building a 80 storey skyscraper in the city.

Complexity depends on project type

However, your project might be small but have a high degree of risk. So therefore it really makes a difference to what is in the safety plan depending on the type of project it is for.


Basic Details

So starting out with the basics, it makes sense to include any items that provide information for the reader.

This typically can include things like;

  • the address of the project
  • the contact details of supervisors and safety officers
  • management names and responsibilities
  • positions of management.

Remember, these are only the basic details with further details to be included further into the report.


More Descriptive Details

As we move into the detail of the plan, it is important to also include further details that are more site specific. These more project specific elements may include;

  • a project description
  • responsibilities of particular personnel
  • consultation, induction and training
  • identification of hazards including assessment and control risks
  • managing subcontractors
  • managing incidents
  • monitoring and review of the plan.

Even More details

It pays to enter plenty of details into your Safety Management Plan. This document should be comprehensive. It should also be tailored to suit the reader.

Will anyone actually read your document?

Safety Management Plan Template

Chances are people will try and avoid it. However, it is important it is implemented onsite. These types of documents are critical for site safety – so it makes sense that management ensure everyone has read and understood the document.

This could be done in a number of ways. We will take a look at the detail a bit further down below.

But for now – let’s take a look at what free templates we found online.


Free Safety Management Plan Templates

So let’s have a look at some of the free options available online and see if they are any good.

Option 1 – Free Safety Management Plan Template

This particular website is a Australian Government website that has a downloadable PDF on it.

Source: https://www.comcare.gov.au/Forms_and_Publications/publications/services/safety_and_prevention/safety_and_prevention/work_health_and_safety_whs_management_plan_template

You can download the pdf and fill out the fields if you have the appropriate Adobe Acrobat software.

Not much good if you just have MS Word though.

Option 2 – Sampletemplates.com

Sampletemplates.com have a range of sample templates including a number of Editable Safety Plan Templates.

Check them out on their website which looks like the image below.

Source: https://www.sampletemplates.com/business-templates/sample-safety-plan.html

The links refer you back to Template.net and this has a number of templates that you can purchase.

It looks something like this below.

Source: https://www.template.net/pro/10639/safety-plan

However – most of these are not free as you have to pay $29 per month to access the templates.

Option 3 – Free Safety Management Plan Template

Graphicproducts.com

Graphic Products have plenty of information on their website regarding Safety Management Plans. There is information regarding What a OSHA Safety Plan is as well as plenty of information about Management Leadership and Employee Involvement.

However, it looks as there is only a few links to download a free guide.

No doubt this will be helpful when creating your Safety Management Plan. Check out the website view below.

Source: https://www.graphicproducts.com/articles/osha-safety-management-plan/

Option 4 – Free Safety Management Plan Template

Tenderfield.com also has a free construction management safety plan template you should check out. Their website looks like this below.

Source: https://news.tenderfield.com/work-health-and-safety-management-plans-in-construction

Click through the links and you will see an option to signup to download a template. It looks like the following below.

Source: https://news.tenderfield.com/work-health-and-safety-management-plans-in-construction

Option 5 – Free Safety Management Plan Template

SafetyCulture.com is online form creation which is handy. This is a bit more serious now and gives you options to complete plans by filling out fields.

You can also download checklists but need to sign up first. Something that a lot of website require. So check out their website below or at the link above.

Source: https://safetyculture.com

lso has a free construction management safety plan template you should check out. Their website looks like this below.


More Important Detail

OK, so now we have had a look at the free templates available, let’s talk a bit further about the detail you may need in your plan.

You could have things like an Aim and Policy which is a great start to your documents.

Further to this you should have definitions included which highlight the meaning of words used in your plan.

It is also good to talk about accountabilities and disciplinary action. Don’t forget to include the name and address of the Principal Contractor as well as the Principal Contractor’s Business Number.

Then you should also include Workplace Health and Safety Committee details, WHSO (Workplace Health and Safety Officer) appointed details.

Then you can move into SPECIFIC SITE ACTIVITIES. This includes detailed items such as:

  • Electrical
  • Explosive Power Tools
  • Hazardous Substances
  • Inspection of Plant and Equipment

Then a section regarding ACCIDENTS.

Then a section regarding AUDITING.

Safety Management Plan Template

If you include all of these things then you are certainly on the way to providing a good quality detailed Safety Management Plan.


What About You?

Got any comments about what is best for a Safety Management Plan or anywhere you know of that provides a free template?

Please add below and start the conversation.

Construction Safety Plan Free Download – Get Yours Here

If you need to create a safety plan for construction for your project then getting hold of a free template is going to save you a few dollars.

Construction Safety Plan Free Download

Image of Free Tag
It’s Free!

However – is it really worth it? Typically like anything, things for free are not actually free. This goes with the internet as well. It might be possible to find free documents and templates, however when you look deeper into it, the free document may be just a teaser to get you to buy more.

This is fair enough. Anything with quality usually comes with a cost because it take significant time and effort to create products and people are creating their business online and need to recoup their costs as well as make an income.


Types of Construction Safety Plans

Let’s take a quick look at the types of Construction Safety Plans and then you can go ahead and make a decision about the type you are looking for.

There are tons of websites selling site safety information. Often the problem is that there is information overload and the last thing you need are people switching off because they are overwhelmed with information.

Due to the obvious topic of safety, you need people to switch on and be alert to the information provided. Therefore it should be easy to access, easy to read and most of all easy to understand and implement.

Easier said than done.


The Benefits of a Safety Plan Template

Handling a business is not just about making money. In order for a business to be stable, the owner should also take care of employees. It is the employees that keep the business running. With their hard work, you are able to generate profit so it is just expected that you make sure they are safe during work hours.

Photo by James Sullivan on Unsplash

In the past there have been businesses that were forced to close because of the lack of a safety plan. Ensure this is not your business. If you do not have any idea what to include in your safety plan, there are plenty of websites that could help you.

In fact, the amount of information is overwhelming. Websites dedicated to providing templates for business are everywhere.

There are plenty of options online and plenty of safety plan templates available for download. The majority of these require payment but the cost is typically worthwhile as most of these safety plan templates are guaranteed to be complete and accurate.

By having a safety plan, you will avoid getting in trouble with the law and also your business will run much more smoothly. Employees will be informed on how to operate around dangerous situations and therefore avoid accidents as much as possible.

Accidents of any nature directly impact on the business so need to be avoided at all costs.


Safety Plan Templates for Your Employees’ Protection

Businesses in the field of construction have employees who risk their lives everyday just to carry out their tasks. Danger is part of the job but this does not mean the employer should just let his employees wander around without informing them of the precautions they should take.

Photo by Scott Blake on Unsplash

While a lot of countries still have not included safety requirements as part of law, it is imperative to provide safety plans for your team and anyone else. The last thing you want is to have to deal with safety issues including accidents and incidents.

When they do occur – you must be prepared.

By not having safety plans and safety procedures, the employer does not only disregard the protection of his employees, they also risks losing major earnings because of the possibility of accidents.

Creating safety plans can be an extremely tedious task. However, utilizing a safety management plan template will save you a colossal amount of effort.

Safety plan templates are typically the best way to create your safety plan easily. Protect your team and your visitors by utilizing safety plans and procedures in your business or for your construction project.


Safety Plan Templates for Entrepreneurs

Entrepreneurs can be risky types. They usually take significant calculated risks to get something to happen or create a business opportunity.

Photo by Ben Rosett on Unsplash

However, are these risks worth it when it comes to safety?

Not likely.

In creating a business, taking staff safety for granted is a recipe for disaster.

Some employers are concerned only with making as much profit as possible. They often ignore the possibility of their employees getting harmed while at work.

Depending on the country you operate in, the law may require you to create and submit a safety plan before the business or project can commence.

Safety Plan Templates for Better Safety Planning

Photo by Alvaro Reyes on Unsplash

Businesses are complicated and have many areas that need attention. No matter how simple your business may seem, it still may require several government requirements to meet your local authority. Typically this is to secure the safety of both the business owner and employees as well as any other people that come in contact with the business.

Of course, it is also necessary to protect the employees as they are often on the ‘coal face’ of running the business. This is especially true in construction companies.

The employees use their hands in manual labor and put themselves in danger every time they go to the field. It is the responsibility of the employer to protect his employees. They should be informed on how to avoid accidents and keep everyone safe.

Planning a project takes a significant amount of work. The safety aspects within the project and planning this into the delivery of the project should be a high priority. Typically the builder is responsible for the site and keeping people safe.

Protect Your Employees and Get a Safety Plan Template

It is absolutely important to have a safety plan if your business is in the field of construction. Everyday, your employees deal with danger and it is not easy for them to risk their life almost every hour just to earn enough dollars to provide for their family.

Photo by camilo jimenez on Unsplash

Employers need to provide safety plans that assist in preventing accidents and address all other safety issues that could arise during work.

Photo by Adam Birkett on Unsplash

A lot of businesses find it difficult to detail every aspect of a safety plan. It is much easier to just use a template. However, it is critical that you know the detail of your safety plan and review and customize the template to suit your business or project.

You might pay a small amount for a template online, however it will dramatically reduce the amount of effort required to deliver your plan. Some websites also offer a package containing several other templates aside from safety plan templates to cater to your business needs.

Download a Free Safety Plan Template

At Digital Documents Direct, we like to provide free information where we can. The following download is a basic outline for your safety plan template. It is a MS Word document that you can easily download and use as a start for your safety plan.

Click on the image below or Right Click Save As.

Remember – this is a basic free safety plan template. Consider our detailed safety plan template that is much more detailed.

Safety Plan Template
Safety Plan Template

Our detailed safety plan template covers a lot of safety issues in construction and is value for money.

Join the Conversation

What comments have you got regarding safety on site or safety plan templates – or anything else?

Feel free to make a comment below.

Free Safety Plan Template

Safety Plan Templates – there are many types from complex construction safety requirements through to mental health plans.

Safety Plan Template
Safety Plan Template

In this article, we will explore safety plans and safety plan templates. We will discuss what they are, the different types, what they include and how to create one.

Further to this we will investigate finding safety plan templates to create your safety plan quickly and efficiently.

So read on below. Click here for a comprehensive Safety Plan Template.


What is a Safety Plan?

There are many different types of safety plans. For instance, a simple Google search reveals a massive amount of information around this topic.

Check out the numbers below. Is that billions? Looks like it to me.

About 3,040,000,000 results. Wow! Safety plans are certainly something that are important.

Safety Plan Google results
Safety Plan Google results

A safety plan can apply to many different industries. It can also apply to many different areas.

For example, it could include any of the following;

  • Mental health safety plans;
  • Construction safety plans;
  • Safety plans for domestic violence;
  • Health and safety plans;
  • Workplace safety plans;
  • Emergency response safety plan;
  • And the list goes on and on.

So let’s have a detailed look at the different types of safety plans and the content within them. Then we will explore how to create your own safety plan depending on the type you want.

Lastly, we will talk about some of the templates available online – both free and paid.


Types of Safety Plans

There are safety plans for many situations and events. To summarize, below is a large list of safety plan types that include safety plans from construction through to management of infrastructure.

Info graphic of Types of Safety Plans
Types of Safety Plans

Workplace Safety

Workplace safety effects everyone not just those that are not at work. Injuries and accidents have a huge cost to the community, and we all have a responsibility to look after others to minimize the impacts of these events that can be life changing for many.

Not just in high risk industries such as mining and construction, workplace safety covers all businesses and workplaces.

It is the most important aspect of running a business and should be the number one priority for management in any business.

Work Safety Plans, Procedures and Manuals

Typically, a workplace health and safety policies and procedures manual is a document that helps to communicate expectations across any organization. These work safety plan templates assist in delivering safe work environments for all. There are plenty of workplace safety plan examples and template available online, so it really isn’t that hard anymore to implement strict safe rules in your workplace.


Drill Down for Safety

Let’s drill down and look at all these areas in a little more detail. By the way, it shouldn’t be too painful, so stay with me.

Safety Plans for Events

Where there are large gatherings of people safety is critical. Likewise, imagine how easily it can get out of hand. Just look a t the list of human stampedes on Wikipedia. YIKES.

Image of Event
Safety Plan for Event

Safety Plans to deal with large numbers of people are relevant. Generally, these tie in with transport plans and crowd management plans. All relevant to keeping people safe.

Safety Plans for Construction

Image of Crane Construction

Safety Plans for construction purposes are complex and associated with WHS (Workplace Health and Safety).

These safety plans are site specific and come come with a large amount of detail and are required by law before site work can start.

Depending on the country and the jurisdiction you live in, Workplace Health and Safety is usually a high priority. Furthermore, protecting people in dangerous roles and jobs is critical.

Site Safety First Image

If you are looking to create a safety plan for construction purposes, there are many options online available to you. In conclusion, there are also free templates available as well as paid versions to assist you in creating a safety plan for your project.

Specific Construction Safety Plans

As mentioned above, in construction safety is critical. Looking after your fellow human being is a core responsibility in anyone’s life. Preventing accidents is of an upmost priority. Everyone should go home after a hard day’s work and deserves to work in a safe environment.

A company safety plan will address any aspects of safety that personnel from the company may experience in their daily work. It doesn’t just have to be construction firms. All businesses must consider safety.

The construction industry is no doubt more dangerous than a lot of industries. Due to the nature of the work, significant machinery and dangerous worksites, safety becomes paramount.

A construction safety plan aims to keep people safe.

It can be created from a template. However, if you are looking for a free download of a construction safety plan, then you may find it difficult to find an appropriate one.

Typically, a construction safety plan word document is the format that most people create their document in. Usually this is a .doc or .docx file format and they then save it as a .pdf. This makes it easy to edit and update quickly.

Other things to consider within a construction site safety plan template is whether it has a demolition safety plan template within it as a separate section or is an additional document. Demolition has its own risks as obviously things potentially are flying everywhere, and safety is paramount.

If you are a managing contractor, then providing a subcontractor site specific safety plan specific for subcontractors on your site is essential to meet government regulations and law in many countries.

Safe Work Method Statements

SWMS or Safe Work Method Statements are a critical part of any construction site. These documents detail specifics when it comes to performing a risky task on site.

It outlines step by step how the task will be completed and identifies risks and hazards that must be addressed prior to the task commencing onsite.

Utilise a safety method statement template to create your SWMS quickly and efficiently. If you are looking for a builder’s safety swms (Safe Work Method Statement), then there are plenty examples available online.

What is Safety in Design

Safety in design is something that has become critical over the last 20 years.

It is about ensuring all aspects of safety have been considered in the design process before work commences onsite.

It is really a checklist process to ensure all consultants have considered safety in their design discipline and documented this process as a record of what has been reviewed and amended.

As part of the design process, typically a safety in design report is completed and sometimes there can be a requirement for a safety in design presentation.

Whatever the process is, using a safety in design report template will save considerable time and effort when completing these tasks.

Safety in design risk assessment involves considering the aspects of the site and the level of risk. These risks are typically rated from low risk to extreme risk and this is graphically represented on a chart included within the report.

Specifically, as an example, a low risk element of a project maybe a small trip hazard in a walkway.

This is something that could be easily addressed with signage or safety markings on the ground. This would help identify the risk to users.

In comparison, a high-risk element might be an accessible area on a high rise building that doesn’t have any fall protection to prevent people falling from a great height.

These are just 2 safety in design risk assessment examples that should be addressed in the safety in design process.

A safety in design template as well as a safety matrix template are documents that assist in completing the safety in design requirements for any project to meet local regulations and law.

Mental Health Safety Plan – Safety Plans for Mental Health

Image of people talking

This type of safety plan is for people to use when they are feeling unsafe or suicidal.

They are created so people refer to them to remind them of reasons to live. For example, to look at the good things in life such as family, friends and activities to do when they are alone. Safety Plans also provide strategies to help people reflect on positive thoughts.

These safety plans are personal and it is possible to create one online. Refer to some of the websites available by a simple search if you are looking to create this type of safety plan.

As mentioned above, safety plans stretch also to personal issues such as mental health.

A mental health safety plan template will identify the aspects of a mental health safety plan that are important to be considered as part of keeping safe.

A personal safety plan identifies specific actions to be take in a high-risk environment that a vulnerable person may find themselves in. It provides a step by step instruction to follow in a time of risk.

As an example, this could include something such as a domestic violence situation where a domestic violence safety plan created from a template becomes important.

Mental Health Safety Plans provide security for people to have a little bit of confidence that they have something to revert to should they find themselves in a situation they need to get out of quickly and these plans provide that exit advice they can apply immediately.

Safety Plans for Emergencies

Safety plans for emergencies are prepared for the workplace or for situations where people address an emergency.

They are a written set of instructions to assist in dealing with the situation.

Information within a document like this is usually clear, straight to the point and also provides a list of step by step instructions to follow.

It may list things such as:

  • an effective response to an emergency;
  • how to evacuate and all procedures associated with evacuation;
  • medical treatment;
  • communication and testing of emergency procedures.

They are known as an emergency plan.

There are also situations where a safety plan is created and kept in a safe place ready for use for when an emergency occurs. For example in a bush fire scenario.

Safety Plans for the Internet

Keeping people safe online is important as the amount of risk escalates daily. Having a safety plan in place can help to keep people and children safe from predators. Also keeping people safe from scams is important – which are rife.

Image of Internet
Safety Plans for Internet

Safety Plans for Domestic Violence

Also useful in domestic violence situations, safety plans assist people in situations where they feel they may need help. They also help people to feel safer.

They have things such as an escape plan and practical strategies such as improving home security and personal security. These types of plans help people plan for unexpected situations. They are about taking proactive steps to take back control over their life and the lives of their children.

These types of safety plans address all areas of life. This can include at home, in the car, at work or in social settings.

Safety Plans for Infrastructure

Critical Infrastructure Resilience – what big words. However this stuff is important. All communities rely on provision of services including the provision of the most basic needs like water, food and safe transport.

Image of dam for safety plan for infrastructure
Safety Plan for Infrastructure

What about the health system, finance system, communications and all these types of services that make up our society? Having safety plans to keep all these things protected makes sense.

It is unlikely you would be producing a safety plan for something like this. Unless of course you are in some government department. And then, they are likely to have their own standards and requirements.

However, these types of safety plans are usually very detailed and include large broad scale principles to protect our infrastructure.


Safety Plan Templates – Save Time

Searching online brings up a huge list of results regarding safety plan templates.

Types of Safety Plan Templates

The majority of the top results are focused around patient safety. They are also focused around as suicide safety planning. It’s not until page 2 of the Google results do the construction safety plans start appearing.

There are a lot of construction based health and safety templates available. They seem to be very popular and you can purchase these through a number of websites.

However, other types of safety plans and templates are generally less detailed and more basic. These typically are for domestic violence and other types of human resource issues.

There seem to be limited opportunities to purchase templates online for for government base entities for infrastructure requirements and community safe requirements.


Safe Work a Major Focus for Governments

In countries such as Australia, the UK and the USA, there are organizations that promote and regulate work safety.

Safe Work Australia

Down under in Australia, Safe Work Australia is the organization initiated by the Australian Government leading safe work practices in the workplace. This is to reduce site accidents and these organizations focus on promoting safe work places.

There are also WHS (WHS stands for Workplace Health and Safety) laws and these laws are attempts to create a consistent approach to safety. Typically developed through National Standards and National Codes of Practice .

Safe Work USA

In the US, the Occupational Safety and Health Administration oversea work safe initiatives and have a range of standards, help and resources.

Safe Work UK

In the UK, the Health and Safety Executive is the government agency responsible for safe work practices.

These organizations provide a range of information and guidance regarding employer’s responsibilities, managing risk and reporting obligations. They are a great reference tool to refer to.


Free Safety Plan Template

If you are looking for a free safety plan template then consider your options online. Below is an image of the results at time of writing.

Safety Plan Template Results
Safety Plan Template Results

You can see there are plenty of results that are offering a free template.

However, if you dig down further, the part that is free is usually just to get you interested in spending money on a more complex version which is fair enough for any online business.

You will note however that many governments have downloadable safety plan templates as part of their workplace safety departments so you could start there if you are interested.

Also consider Digital Documents Direct Safety Plan Template for Construction – however this is not a free template.


Safety Plans for Health and Safety in Construction

So if you’re in the market for a workplace health and safety construction based safety plan template, then there are plenty of opportunities you can find online.

WHS Management Safety Plans

If you are developing a construction based safety plan, there are plenty of things to consider.

For example, what are the duties required with regard to safety of personnel on site? Specifically, for any tasks within the construction work to be completed?

Then other things to consider are managing risks in construction and also WHS management safety plans. There are so many things to consider when you are developing your safety plan for construction.

A Typical Example

For example, let’s consider a typical construction site. On this site it may be a small block of units. The managing contractor sublets all works to subcontractors. The subcontractors need to attend site to complete their work. If the safety of any subcontractor is at risk, the managing contractor can be liable.

It makes sense for the managing contractor to get his safety plan and WHS management plan sorted out. And then to also distribute it to all subcontractors before they can commence on site. Even detailed tasks such as handling materials or picking up heavy objects require guidelines on how to prevent injury.

Clearly a safety plan is going to be a detailed document and something that anybody involved in your project needs to read and apply.

The following are a list of parts of a WHS Management Plan or Safety Plan that you should consider.

Safe Work Method Statements

How about safe work method statements? These types of documents outline how to perform specific tasks safely. These detailed documents list out each step and each safety requirement for each step.

In other words, safe work method statements show workers exactly what is required to keep safe.

Incident Management

What about incident management? Don’t think that incidents may not happen. They may and are you prepared if they do?

Incident management reports, incident forms and all types of documents suitable to manage incidents are also part of a WHS Management Plan.

Signage

Safety signage is an important aspect of a construction site. Do you have the correct signage? Is the signage positioned correctly? Does your signage meet the required codes for clarity and legibility?

All of these aspects must be considered.

Safe Handling and Use of Dangerous Substances

Handling dangerous substances, chemicals and materials is an extremely important part of a safety plan. It is something you need to consider. What are the national standards for storing chemicals and handling dangerous goods on your work site?

Worker Training

Training is about how workers go about their jobs safely. It is critical to ensure safety standards are followed on site. This type of training is important for any field to educate workers on the correct behavior and hazard identification.

Emergency Procedures

Procedures for when an emergency occurs is another aspect of site safety plans and workplace environments. Creation of evacuation procedures, notification procedures, emergency drills and responsible personnel all make up the emergency procedure requirements when creating a safety plan.


Conclusion, Summary and Wrap Up

So that is a lot to consider don’t you think?

There is a ton of information you need to consider when producing a safety plan regardless of the type. Check out the graphic below for a summary of WHS Management Plan essentials.

Image of WHS Management Plan Essentials
WHS Management Plan Essentials

So that’s about it for safety plans and safety plan templates. Leave a comment below.

What do you think about safety plans and have you created a safety plan easily or has it been hard work?

Safety Plan Template Download

You can read more about the Digital Document Direct’s Safety Plan Template – < Click the link.

How to Create Your own Employee Contract

If you need an Employee Contract or Employment Contract you can either make one yourself, (time intensive) get a lawyer to create one for you (big bucks!) or buy a template online (probably your best option for cost effectiveness and time).

Whatever you choose, using an Employee Contract Template is going to save a colossal amount of time. Employing your staff with the right documents is critical if you want to ensure you limit your liability.

Are you willing to risk it?

An employee contract or employment contract is essential.

It is important that you are aware of what is in the contract and implement it each time you engage a new employee. Employing staff can be a challenge (so can working with the Boss!).


Your Expectations

If you employ a staff member that ends up creating issues for your business, you want to know where you stand when it comes to terminating them.

Terminating a team member’s employment is not the nicest experience for anyone. However, turning a blind eye to poor behavior or dangerous or illegal behavior could jeopardize your whole business. It will also have significant impact on the rest of your team.

That is the last thing you need!

Easy Access

Obviously – you need to abide by all the rules and regulations of the State or Territory that your business resides in. However, just getting most of the content together shouldn’t be the world’s hardest task. Also it shouldn’t cost you an ‘arm and a leg’ in lawyers fees.


Communication is Key

A contract will ensure both parties know the rules. YAY! Communication makes a big difference. Be surprised how many businesses just ‘wing it’ and hope for the best.

However, if you are building a strong, reputable business and are around for the long haul, then doing it properly makes perfect sense.

It is important that you make sure your employees read the contract thoroughly. Before they start work with you is best so they know all the rules and what is expected of them.

Don’t just give it to them and walk away. Meet with them and go through each point so it is clear.

A good quality contract should be easy to read but still go into sufficient detail.

Of course, you cannot foresee all of the issues, however you certainly can make sure you cover as much as possible.

Implementing the correct employee contract is certainly going to make a difference in your business. It will ensure that you have clear communication channels between your staff and your management team or yourself if you are the business owner.


Easy Ways to Create an Employee Contract

A contract of employment is something that you should provide to your newly hired employees prior to them commencing work with you. It is imperative that you provide this document to them to ensure a smooth-sailing relationship between the two of you.

If you want the creation of this contract to be made even easier, then an template is something that you should consider using. You can either purchase a template online or contact your lawyer so he will draw up the documents for you.

But if you want to do it yourself, then rest assured that there are several ways for you to accomplish this.

You just have to consider a lot of important things to make the contract extremely effective.

Follow This List

The first thing that you need to do when creating a contract for employment is to provide some space to identify the parties involved in the contract. The space should be enough to fill the full names of both parties.

number-02Next you should include the name of the company, telephone numbers, addresses and any other essential information.

number-03Following on, the next thing that you need to do is to choose the specific law and location that will govern the contract. This is needed to ensure that there is indeed a governing law that will be used whenever there are legal issues that need to be resolved.

It may also depend on the type of position – are they professional – white collar or blue collar staff members?

number-04Fourthly you should add in all your expectations. You may have references to other documents such as your Procedure Manual or Quality Manual or your policies.

number-05The last thing that you need to do when creating an employee contract is to ensure that parts of the contract are understandable. This will allow both of you to work together without getting confused along the process.


Why Must you Use a Contract to Employ Staff?

If you are an owner of a company and you are employing a number of employees, then you are aware of the fact that carefully choosing people to be part of your team can be very beneficial to you.

If you employ people who are unreliable, then there is a risk your business will fail . That can be pretty obvious, but sometimes business owner’s emotions get in the way of rationale decisions.

Because of this, it is important for you to carefully interview people so you will be able to determine if they are qualified for the offered position/s. Once they are hired, provide them a contract of employment which states their duties and responsibilities to your company.

What Else is Required?

The contract should also state what your staff can expect from you during the period of their employment. To make the process of creating employment contracts easier, use an employee contract template. This will save you from spending too much time creating contracts each time new people are hired.

An employment contract is indeed a useful tool when it comes to ensuring that all your employees work productively. A contract clearly states the responsibilities of employees, they will know exactly what they need to do for the company to flourish.

The contract will also serve as a bond between you and your employees.

It allows both parties to build a stronger and smoother relationship.


What is in an Employee Contract?

A contract of employment serves as an agreement between your business and your employees. It highlights to you both your expectations from the moment they start working in the office.

To make the job of creating a contract easier, use a template. Then you only need to make minor changes. These would be filling in the name, address, salary information and any other details applicable to the job position. All the other stuff will be standard for each employee – YAY!

Typically, an employment contract usually contains information like the names of both parties. Also essential details of the organization and number of hours that an employee needs to follow each day. Then, their salary expectation, the probation period and the process of termination.

It also contains the start date of the employee and specific information about the entitlement of leave such as sick leave, holiday leave and maternity or paternity leave.

Job titles and duties of employees and certain disciplinary procedures in the office are also stated in the contract. The employer may also add other details in the contract based on specific advice from their lawyer.

Considering the many details that should be included in an employment contract using a template is a significant advantage.


Employee Contracts for Beginners

If you are just a beginner in the field of employing staff know that providing an employment contract is recommended. It is considered to be an effective approach when it comes to improving your relationship with them.

What has a monkey got to do with it? Nothing really – just wanted to see if you are still reading down this far or if you have fallen asleep.

Expectations will be much clearer once the contract is created and understood by both of you. This is invaluable when there are disagreements.

If you want to obtain assurance that contracts can be easily created whenever new people are employed in your company use a template.

However, there are a few things that you need to keep in mind when looking for a template

When looking for the best employee contract template, it is important for you to use a contract that can can be understood. Since both parties stated in the contract will work with each other, you have to make sure that both of you easily comprehend the terms within the employment.

The template should also have spaces for certain details that clearly state what your employees can expect from you and what you can expect from them in return.

When you consider these things, then you will be on your way towards easily creating the contract that both you and your employee need.

A stronger relationship is expected to be built from a contract that clearly states what needs to be stated. This cannot be understated!


Employment Contract Templates Save Time

Getting the right employment contracts in your business makes a difference. It will make a difference to the performance of your team. Then ultimately the performance of your business.

Engage staff using a detailed employment contract as this then makes it fair when any disagreements arise.

There may be laws in your country that would override your employment agreements. It makes sense to check this out. Combine the relevant laws for your state in the agreements you create for your staff. You may need assistance from a lawyer for this.

Treat your team well and treat them fair and they should work well for you.

However, you need to also keep them honest. If they are taking you for a ride then communicate to them how their behavior is not welcomed.

Quick and Efficient

An employment contract template allows you to generate these agreements quickly and efficiently without fuss. This allows you to save significant time and money. It also allows you to get on with the job of running your business and not spending half your time trying to get information together that someone has already done before.

There is no point in reinventing the wheel!

If you are looking to engage staff then ensure you use an employee contract template. It will allow you to cover all the basics so that you can have some peace of mind should things go bad between your team member and yourself.


Why you Need to use an Employee Contract Template

An employment contract is a legal document. This document contains the agreement between an employer and an employee with regards to what both of them can expect from each other within the period of employment.

If you are an owner of a company, then an employment contract is something that makes you and your business more transparent.

Instant Benefits

An Employment Contract:

  • Builds trust between you and your employees;
  • Communicates clearly and accurately;
  • Is more professional;
  • Builds your business;
  • Sets high standards;
  • Saves time and stress;
  • Prevents future disputes.

A template:

  • saves tons of time;
  • avoids rework;
  • reminds you of the important aspects that you may have forgotten;
  • speeds up your daily processes;
  • reduces stress.

A newly hired employee should expect to receive a contract from the moment they are hired.

If you are an employer, then an employee contract template ensures that you complete the process of hiring employees in the fastest possible time.

You never know how many employees will start to work in your company, so prepare for the future. To help the employer and the employee maintain a smooth sailing relationship an employee contract is required.

If you are looking for an effective template, then you have three choices.

You can get a lawyer and allow him to create the template, purchase a template online or do the job yourself. Once you are able to set up a contract template, you will be on your way towards providing your new employee the contract of employment the fastest time possible.


Learn More

Read more about Digital Documents Direct’s Employment Contract Template at the following link. Employment Contract Template

Got any comments? Please share below to get the discussion happening.

What Should be the Tasks of Your Administrative Assistant?

Administrative Assistants are great to have in your business and are great to help your business run smoothly.

Administrative Assistants or Admin staff are very valuable staff in any business.

They are usually great managers and great with people. They hold things together and get things done. They pay attention to detail and can be very valuable to any business.

If you have great admin staff in your business hang onto them as they help your business run smoothly and efficiently.

List of Tasks and Responsibilities of Administrative Assistants

Below is a cool list of tasks that might be suitable for your administrative assistant. You can copy and paste this list if you find it useful.

Check out our Administrative Assistant Position Description Template.

Quick List of Responsibilities
Maintains the reception and the meeting room in a presentable manner at all times
Asks visitors if they would like a tea/coffee/drink
Cleans meeting room after meetings
Cleans meeting room before meetings
Cleans office glass doors weekly
Collects mail and newspapers every morning
Drafts letters and faxes for the team in general
Ensures own workstation is kept tidy and clean
Files electronic documents correctly
Purchases morning tea for the office on a regular basis
Records minutes in meetings
Updates the Administration manual
Uses ‘In’ and ‘Out’ filing trays correctly
Creates new projects on project drive
Archives Old Projects
Collects and Distributes Faxes
Maintains Petty Cash
Monitors sick days and leave
Requests Sick Certificates from Absent staff on their return
Monitor timesheets and request completion from team members
Maintains the stationery stock and general office supplies
Liaises with suppliers, including requesting quotes and monitoring costs. Looks for opportunities for savings
Ability to prioritise work and ensure timelines are adhered to
Is on time for all meetings, which shows you respect for colleagues time
Shows self-motivation, self-discipline, and capacity to work with little supervision or structure
Dresses professionally and neatly
Able to ask the right questions and being able to answer questions
Looks to solve problems and issues by themselves and only seeks help when absolutely necessary
Seek ways to assume responsibilities beyond your current job description
Build relationships among peers that foster collaboration and discussion of new ideas
List: Administrative Assistant

So that is a small list of responsibilities that might be suitable for your Administrative Assistant. Take the time today to create a clear position description and what your team grow fast.

What on Earth is the Meaning of SOP?

Sounds a bit funny huh? Should it be Whatsop? Or Whatsup? It’s none of these…

Standard Operating Procedure. This is what SOP stands for. It’s a bit weird however as an acronym it is pretty common in the standards industry.

So what is the deal with SOP?
What is the meaning of SOP?

Basically it all means the same thing.

In all Industries it Means the Same Thing

SOP meaning in the medical industry: Standard Operating Procedure

SOP meaning in the pharmacy industry: Standard Operating Procedure

SOP meaning in the logistics industry: Standard Operating Procedure

SOP meaning in the army industry: Standard Operating Procedure

SOP meaning in the Whitehouse: Standard Operating Procedure

Standard Operating Procedures for Performance

Standard Operating Procedures (SOP’s) A standard operating procedure is a written instruction describing how a routine task is to be carried out; when, where and by whom.

These types of procedures assist in improving company business performance.

5 Massive Benefits of A Procedure Manual for your Business

If you operate a small or medium business and don’t have a Policy and Procedure Manual – the big question is Why Not?

Procedure Manual Benefits for are small business are going to assist you in ensuring your small business has the opportunity to survive.

Here are 7 huge benefits of having a policy and procedure manual in your business.


Your team will actually know what to do

tick The first benefit you will see immediately is that your team will actually know what to do – and so will you!

Image of Risky

The funny thing is – so many small business have staff that have no idea what they should be doing. OK, they might know 50% or 60% of the job, but the other 40% is a mystery. Sometimes even the owner has no idea!

This is because no-one has ever told them. Amazing HUH?

  • Do your staff know everything they need to know when it comes to their role?
  • Have you ever told them everything they need to know?

If not – it is time for a POLICY and PROCEDURE MANUAL in your business.


You will repeat yourself less

tick You the business owner will be able to save time. How?

You won’t need to repeat yourself over and over again. Every time a new employee starts in your business – what happens?

Chances are someone – either you or your Human Resources Manager (If you have one) has to show this new employee the ropes.

How much time does that waste?

OK – you don’t need to leave them in the corner by themselves, but if you have a Policy and Procedure Manual – you can point them in the right direction and request that they refer to it for as much of the tasks as possible.


Everyone will be able to find things

tick You will have policies and procedures in place that are the ‘rules’ of your business.

  • Don’t like rules?
  • Think that rules are to be broken?
  • If you do – what sort of business are you running?

If you don’t want to call them rules – call them something else.

How about guidelines?  Your team need guidelines. They need to know what is right and what is wrong. What to do and what not to do. Where to find things. How to put things back and how to leave things for others to use. The list goes on and on…….

Otherwise what will they do? Whatever they wish!

Imagine the chaos you will have then.

A Policy and Procedure Manual gives you the opportunity to put every rule, guideline, procedure, policy, written advice and step by step instruction in one place.

It does not need to be complicated. You run a small or medium business – you aren’t sending rockets to the moon.

So chances are it only needs to be clear, simple BUT effective.


Your business will become efficient

tick A Policy and Procedure Manual will help you ‘flush out’ your business processes and make your business more efficient.

Image of systemize or fail text
Base your business around systems

This is a HUGE ONE !

  • Imagine what your business can do if it is more efficient?
  • Will it make more money?
  • Will it achieve it’s goals faster?

Efficiency is everything in a competitive business environment. OK, if you work in the government – chances are it isn’t as important. In the private market efficiency is about survival.

Be efficient or struggle.


You can make more money and get on with your life

tick Last but not least, your business will become more profitable.

  • Your team will be more efficient
  • You will be more efficient
  • Mistakes will be eliminated
  • Less mistakes means happier customers and repeat business
  • More time to deliver better quality…

The list goes on and on about how this one document will improve your business profit. If you don’t thank a Policy and Procedure Manual is that important in your business – think again.

You are leaving money on the table. Big chunks of it. Money that your competitors are taking off the table!

Improve your business today and get hold of a Policy and Procedure Manual and watch the dramatic turn around it makes to your business.

Comments

Do you have any Procedure Manual Benefits you can share? If you have any comments – please leave below.

Get the discussion going about how you have improved your small business.

5 Fast Tips for More Website Traffic

Getting website traffic organically is a colossal task. It is going to take some significant effort on your part to get your page to number 1 on Google.

Fast Person

Getting website traffic can be difficult. There are plenty of ways to get more website traffic and it makes sense to only do what works. Here are 5 Fast Tips for More Website Traffic.

However – which ones actually work?

1.0 Stumble your site

Get a Stumbleupon account and add your sites and links to your account. Do this every time you create a post in your blog as well. Stumbleupon will get you lots of hits from a lot of real humans.

Stumbleupon has now moved to Mix

You need to ensure what you are stumbling is good quality content. Have an RSS signup box as well so you can make the most of getting repeat visitors to your site.

2.0 Digg your site

This is similar to Stumbling your site. Digg is a community and it will certainly get some eyeballs on your webpages. The key here is to make sure you are adding excellent value that people want to read.

It isn’t that hard really – add good quality value and Digg your site every time you create a post. Another excellent benefit of digging your site is that it will attract the search engines and index your page faster.

3.0 Ask to make a post on someone’s blog

Find a popular blog in your niche and email the owner asking if you can do a guest post. Most bloggers would be more than happy if your post is quality and related to their product.

Ask for a backlink in exchange for giving them free information. Add a link directly in your post. This is a good way to team up with others and join forces to promote each others blogs.

If you want to do this on my blog – email me and the contact tab above!

4.0 Make comments in other people’s blogs

Make good quality comments – comments that are likely to be accepted. Also add your site in the comment and a small message to the webmaster.

This will ensure you get a response and hopefully it will be a positive response.

5.0 Add QUALITY content

This is a great way to get more traffic. Quality content makes a big difference as it makes people want to come back and read more. Posting regularly and making sure the content is quality information will ensure people will keep coming back again and again.

If there is one tip that you implement – make sure it is this tip. It certainly makes a big difference!

Conclusion

So there you are – 5 Fast Tips for More Website Traffic.

If you have any comments or better website traffic tips, leave a comment below.

Creating Your Office Document System

Creating an Operations Manual is an onerous task. It can be huge. However, there is so much information available today it makes it a lot easier than it used to be.

If you are considering creating your office document system there is a lot to consider. Often as small and medium business owners we are so busy running our business that we do not have time to apply the things that matter. Creating an Operations Manual is one of the best things you can do. This will help your business grow in a controlled manner.

An Operations Manual is like having a extra Manager that helps you run your business.

In fact, this is one of the essential tools you will need for growth. The last thing you want is for your business to get a poor reputation through delivering poor services and products. This often occurs because teams do not know what to do. They have not been told what to do or have no idea of the expectations of management.

More Staff = More Complicated

If you have any more than one staff member you should really start thinking about an Operations Manual. OK, you can probably deal without one if you have 2 staff. However any more than that and it will be hard to communicate the same thing to each person.

An Operations Manual is a document that lists all of the procedures and policies in your business. For example, if you run a coffee shop your operations manual is going to be relatively straight forward. In comparison to an operations manual for an engineering firm, a coffee shop would be easier. Creating your office document system should be easy and fast.

Keep it Simple but Accurate

It is important that you keep your manual as simple as you can. Ensure it meets the standards you want to deliver through your team. This is why it is so important that you the business owner participates in creating the manual. You must have a full understanding of what and how things get done in your business.

After all, if you have no idea on how to do it then how can you expect your team to perform their tasks correctly?

So if you are a small business owner and you need help running your business, the best help you can get is a Quality Manual. These documents will run your business for you if they are set up well and are accurate.

Make Conversation

What do you think? If you are creating your Office Document System, what challenges have you come up against?

Leave a comment below if you agree or disagree.

Posting Everyday Will Make a Huge Difference to Your Online Presence and Website Traffic

What is the easiest way to make a difference to your website traffic that is free?

If you own a blog and have no traffic, set yourself a goal to post every day or every weekday for 2 weeks. Once you have done this you will see the massive difference it will make in the number of people visiting your blog.

The key is an active blog with lots of unique informative content.

You need pictures too. There is nothing worse than reading a blog that is all text.

It is not only harder to read, it is boring!

Take the time to add quality photos or pictures into your posts and you will notice the difference it makes in the number of repeat visitors you receive to your blog. It comes down to excellent informative content and repeating this over and over again. This is the only way to make sure you get those repeat visitors.

Don’t think there is some easy way of getting free traffic. OK, you can sign up a ton of affiliates, as this is also a good way to get free traffic, however don’t forget a ton of your margin is likely to go to them as well.

It doesn’t take too much effort to post everyday – really it should be 30 minute maximum to pump out a good quality post with lots of informative information that your readers are going to lap up.

The issue is time. Finding the time to do it.