Position Description Template

Imagine what your company could achieve if everyone in it knows what they are there to do and has the skills to do it?

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Position Description Template

Dear Business Owner,

Your team is your business. Communicating to them is critical for your business success. They need to know exactly where they stand and if they haven’t been told what their position is, then chances are they are not performing their role correctly.

It is important that you document their position and communicate this to them if you want your business to perform and grow.

As a business owner, you want your team members to complete their job accurately and efficiently. The only way to do this is to ensure they know exactly what they need to do to perform their role.

Position descriptions allow you to clearly communicate your team member’s roles and requirements efficiently. If you are struggling with staff not doing the right thing or simply doing nothing, chances are you have not told them what their role is or what you require them to do.

Why Position Descriptions are so Important

Communication is Critical

Communication holds your business together. It becomes even more important between you and your team members when you need them to perform.

They must be productive and efficient so your business has every chance of survival and success in tough, competitive environments.

Never explained in full detail

So many businesses do not explain in complete detail to their team members exactly what they need to do. 50% of the time staff members are guessing the right way to do things.

Imagine what the customers think?

Are you so busy that you haven’t described to your team members what their role is?

You are not alone.

Typically, small business owners are so busy trying to make sure everything is operating correctly that they forget to ‘look outside the square’.

The forget that their team members are there to do the work. They don’t bother to explain roles clearly so that their staff know exactly what is expected of them.

What is my role?

You need to describe and document in detail each person’s role in your business if you need your team members to;

  • perform their role accurately,
  • understand where they fit in the picture,
  • ensure they provide excellent quality service or products to your clients and customers,
  • don’t want to repeat yourself time and time again.

5 Advantages of Position Descriptions in Your Business

Position descriptions will instantly improve the efficiency and performance of your team members from the day they start work.

Here are 7 Advantages of having position descriptions in your business.

Advantage 1
Set the rules in detail on day 1 when any new employee starts. All you need to do is print out the position description and hand it to your new employee.

Advantage 2
Avoid the need to try and remember everything that your employee needs to do. The position description details everything for them in relation to their performance.

Advantage 3
Instantly save your own time by handing them their position description in written form. This avoids the need of you having to explain it to them. They can ask questions – but the detail is there to discuss.

Advantage 4
New team members will instantly know what is required of them.

Advantage 5
Existing team members can be referred to their position description should they not be performing well.

Check Out the Detail

Check out some of the detail of these position descriptions below. The following pages are the Administration Assistant Position Description template.

Cover page of an Administration Assistant Position Description
Cover page of an Administration Assistant Position Description
Example of an Administration Assistant Position Description
Example of an Administration Assistant Position Description

These are descriptive documents that outline in detail what each team member must do in their daily role.

Here is another example of the Receptionist Position Description template.

Cover page of an Receptionist Position Description.
Cover page of a Receptionist Position Description
Example of an Receptionist Position Description.
Example of a Receptionist Position Description

Using templates is going to save you significant time and effort.

What Position Descriptions are Included?

There are 7 detailed position descriptions available for download for one single price.

Number of Files

Position Description

Administration Assistant
Human Resource Manager
Office Junior
Project Manager
Sales Manager
Sales Person

You can easily amend these documents to suit your business or simply use them as they are.

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How can you blame your staff if they make honest mistakes when you haven’t told them properly how to do their job?

The best thing to do is use position descriptions. This identifies exactly what they are required to do in detail and this is invaluable to you as a business owner.

Using templates saves a huge amount of time.

All the best with your business.




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Yes. The majority of the templates are MS Word documents. You can easily add or remove content and customize the documents to suit your needs. A lot of the templates also have automated Table of Contents, so it is easy to make changes and then update the Table of Contents field so your Table of Contents is also updated. Further to this, if you have any problems we can assist.

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