Can you afford to not provide Position Descriptions to your Team?
Dear Business Owner,
Your team is your business. Communicating to them in full detail is crucial for your business to succeed. They need to know exactly where they stand and if they haven’t been told what their position is, chances are they are not performing their role to their absolute full potential.
Imagine the difference to the overall performance of your business if each person in your team were able to perform 30%, 20% or even just 10% better than they are now? Would it be worth the effort?
Documenting their role in detail makes a significant difference to their ability to perform in their role autonomously. It is important that you document their position and communicate this to them if you want your business to perform and grow.
As a business owner, you want your team members to complete their job accurately and efficiently. The only way to do this is to ensure they know exactly what they need to do to perform their role.
Position descriptions allow you to clearly communicate your team member’s roles and requirements efficiently. If you are struggling with staff not doing the right thing or simply doing nothing, chances are you have not told them what their role is or what you specifically require them to do.
Set the benchmark with Position Descriptions.
3 reasons why Position Descriptions are so valuable
1. Communication is crucial
Communication holds your business together. It becomes even more important between you and your team members when you need them to perform.
They must be productive and efficient so your business has every chance of survival and success in tough, competitive environments.
2. Capture the detail
So many businesses do not explain in complete detail to their team members exactly what they need to do. 50% of the time staff members are guessing the right way to do things.
Imagine what your customers think?
Are you so busy that you haven’t described to your team members what their role is? You are not alone.
Typically, small business owners are so busy trying to make sure everything is operating correctly that they forget to ‘look outside the square’.
They forget that their team members are there to do the work. They don’t bother to explain roles clearly so that their staff know exactly what is expected of them.
3. Activates employees
You need to describe and document in detail each person’s role in your business if you need your team members to;
- perform their role accurately
- understand where they fit in the picture
- ensure they provide excellent quality service or products to your clients and customers
- don’t want to repeat yourself time and time again.
Review the Detail
Check out some of the detail of these position descriptions below. The following pages are the Administration Assistant Position Description template.
These are descriptive documents that outline in detail what each team member must do in their daily role.
The example above is just one example of the 8 Position Description Master Templates included. Using templates is going to save you significant time and effort.
3 significant advantages of Position Descriptions in your business
Position descriptions will instantly improve the efficiency and performance of your team members from the day they start work.
1. Fast, efficient and accurate
Set the rules in detail on day 1 when any new employee starts. All you need to do is print out the position description and hand it to your new employee. Stop ‘reinventing the wheel’ every time someone starts in your business.
2. Huge time saver
Instantly save your own time by handing them their position description in written form. This avoids the need of you having to explain it to them. They can ask questions – but the detail is there to discuss.
3. Expectations instantly set
New team members will instantly know what is required of them. Existing team members can be referred to their position description should they not be performing well.
What is Included?
There are 8 detailed position descriptions.
Template File Type
Microsoft Word .docx
Number of Files
Position Description Master Templates
Page Count 6, Word Count 923
Human Resource Manager
Page Count 6, Word Count 1023
Page Count 6, Word Count 745
Page Count 6, Word Count 723
Page Count 6, Word Count 967
Page Count 6, Word Count 932
Page Count 6, Word Count 878
Page Count 6, Word Count 848
You can easily amend these documents to suit your business or simply use them as they are.
Easy, Quick, Efficient…..Done
Time Saving Templates
Our Master Templates are easy to use and apply. Use Microsoft Word to find and select the relevant information to customize it to your needs.
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To assist you in customizing our Master Templates quickly and easily, all items that need customizing are highlighted in red. You can simply use the Find and Select tool in Microsoft Word (Ctrl+H) to identify all relevant items in one hit and replace instantly or simply scroll through and change the items in red.
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The best thing to do is use position descriptions. This identifies exactly what they are required to do in detail and this is invaluable to you as a business owner. Using templates saves a huge amount of time.
All the best with your business.
P.S. Your Team are your business and how they are communicated to makes a dramatic difference to the performance of your company. If they don’t understand their role in detail, this has serious impacts on their performance and therefore your profit.
Ensure the detail is covered with Position Description Templates.
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