How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

This is How to Copy Styles Between MS Word Documents

Copying Styles between MS Word documents is quick and relatively easy.

Fast Reference Steps – Quick Summary

  • Open a new document
  • Open Styles Box (SHIFT + CTRL + ALT + S keys)
  • Click Manage Styles button
  • Click Import/Export
  • Close Normal template
  • Open file where you want to copy style from
  • Copy over style

Need more Detail? Refer below to Copy Styles Between Word Documents

Copying Styles between MS Word documents can be a bit tricky. If you don’t copy styles between documents and simply copy the text from file to file, you will run into problems and before you know it won’t be in a happy place.

Read below to Copy Styles Between MS Word Documents.



Need More Detail? Then Try These Steps


Step 1: Open Styles Box

Open a blank document in MS Word.

Open the Styles Box – click the little symbol thingy or press the 4 buttons.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Step 2: Import File

The click the Manage Styles Button.

Then click Import/Export.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Step 3: Close the Normal Template File

Click the close file button to close the Normal template file.

You will be opening the file you want to copy the style from instead.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Step 4: Open File

Then click the Open File button and browse to the file you want to copy the style from.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Step 5: Copy styles between files

Then you can copy across the styles between your files.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Step 6: Styles Copied Over

The Styles will then appear in the Styles Box.

See below – click the image to enlarge.

How to Copy Styles Between MS Word Documents
How to Copy Styles Between MS Word Documents

Need More Help?

Need more help to Fix Word? Use MS Word for Dummies. One of the easiest ways to learn MS Word.

Fix Word Table of Contents
Fix Word Table of Contents

MS Word for Dummies


Summary

Basically all you are doing is opening the file you want to copy the style into and the file you want to copy it from.

Then use the copy over tool to copy between files.


Speak Your Mind

Something not quite right? Got a different experience? Leave a comment if we missed anything. Check out our templates while you are here.


Frequently Asked Questions

Is it possible to copy styles from one MS Word document to another?

Yes you can copy styles from one document to another but you should not just copy and paste. Use the process above.

Can I just copy and paste styles between MS Word documents?

You can but you will get average results. It is best to follow the correct process to copy styles between documents.

This Post Has 6 Comments

  1. debra quincy

    Export style ctrl + alt+ shift + s has NO Manage function

    1. David

      Hi Debra, the ctrl + alt+ shift + s pops up the Style Box. The icon down the bottom with the large uppercase A and the green tick is the Manage Styles box. If yours is different – let us know! Thanks again.

  2. debra quincy

    This doesnt add up:

    Step 3: Open the Organizer
    In the Styles pane, click on the “Options” link at the bottom. Select “Load/Remove Styles” from the dropdown menu. The “Organizer” dialog box will appear.

    No “Load/Remove Styles”

    Instead there are 2 drop down boxeds with other names. None of them works for this.

    1. David

      Thanks for picking that up Debra. Yes – the steps in the FAQ’s were not quite correct. Now it has been fixed. Thanks again!

  3. Dwayne

    Thanks for taking the time for this detailed explanations of this procedure. 10/10.

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David

David is a business owner that enjoys focusing on business systems to improve small business performance. He is passionate about providing easy to use systems to business owners to improve their own small businesses.