Use an Employee Handbook Template to Create a Very Useful Tool for any Business
Welcome to the thrilling world of employee handbooks, where the excitement is so palpable that it makes watching paint dry seem like a roller coaster ride. If boredom were an art form, employee handbooks would be masterpieces.
Employee Handbooks will make a difference to the performance of your business so it makes perfect sense to spend time building your handbooks with your team.
- Accountant Firm Employee Handbook Template
- Architecture Firm Employee Handbook Template
- Automotive Workshop Employee Handbook Template
- Bakery Employee Handbook Template
- Café Employee Handbook Template
- Car Wash Employee Handbook Template
- Childcare Employee Handbook Template
- Church Employee Handbook Template
- Cleaning Employee Handbook Template
- Coffee Shop Employee Handbook Template
- Construction Company Employee Handbook Template
- Dentist Employee Handbook Template
- Employee Handbook Template
- Employment Agency Employee Handbook Template
- Funeral Home Employee Handbook Template
- Gas Station Employee Handbook Template
- Gym Employee Handbook Template
- Hair Salon Employee Handbook Template
- Hospital Employee Handbook Template
- Hotel Employee Handbook Template
- IT Company Employee Handbook Template
- Landscaping Employee Handbook Template
- Pharmacy Employee Handbook Template
- Real Estate Agency Employee Handbook Template
- Restaurant Employee Handbook Template
- Retail Store Employee Handbook Template
- Staff Handbook Template
- Veterinary Practice Employee Handbook Template
Table of Contents
What is the Purpose of an Employee Handbook?
HR Employee Handbooks Serve Multiple Functions
Employee handbooks are invaluable tools for organizations as they serve multiple essential functions. Firstly, they act as a comprehensive guide, providing employees with a clear understanding of the human resources department including a company’s policies, procedures, and expectations.
This clarity is crucial in fostering a positive work environment and helps employees know what is expected of them in terms of behaviour, performance, and other aspects of their roles. A simple employee handbook serves as a centralized source of information, streamlining communication and reducing the likelihood of misunderstandings or conflicts arising from unclear policies.
A Crucial Role in Legal Protection
Secondly, employee handbooks play a crucial role in legal protection for both the employer and the employees. By clearly outlining policies related to workplace conduct, anti-discrimination measures, safety protocols, and other legal considerations, the handbook helps mitigate the risk of legal disputes.
Communicated Expectations and Standards
Employers can demonstrate that they have communicated expectations and standards to employees, which can be crucial in legal proceedings. Additionally, having well-documented policies can contribute to a fair and consistent application of rules across the organization, reducing the likelihood of legal challenges based on perceived inconsistencies.
HR Basics – Determine Organizational Culture
A company employee handbook contributes to the establishment and reinforcement of the organizational culture. By articulating the company’s mission, values, and overall philosophy, the handbook helps align employees with the organization’s goals.
It serves as a tool for onboarding, helping new hires acclimate to the company culture and understand the shared values that guide decision-making.
A well-crafted handbook reinforces a sense of belonging and helps create a cohesive workforce that is more likely to work collaboratively towards common objectives. Evan a basic employee handbook will be effective.
In this way, the employee handbook becomes a foundational document that contributes to the overall success and sustainability of the organization.
10 Quick Reasons Your Business Needs Employee Manuals
From clear communication through to efficient on-boarding, employee manuals will make a significant difference to your business.
- Encourage Clear Communication
- Assist in meeting Legal Compliance
- Reduce Risk
- Promote Consistency
- Help with On-boarding
- Ensure Clarity
- Help to Promote Employee Accountability
- Set Clear Performance Expectations
- Determine Workplace Culture
- Ensure Efficient Management
Basic Essential Components of an Employee Manual
Basic Table for an Employee Handbook – Employee Manual Examples
Related Terminology for Employee Handbooks
Commonly Known Terms for an Employee Handbook Template
An employee Employee Handbook Template has many names and is commonly known as the following terms. These are interchangeable and you can see they are all closely related. Some of the related names are:
- company handbook template
- standard operating procedure templates
- staff handbook template
- employee guidelines template
- personnel handbook template
- employee policy handbook template
- policy and procedure handbook template.
Review the range of Employee Handbook Templates available on this website.
Regardless of what you call it, handbooks are a foundational document that provides a standardized framework for communicating essential information. Information ranges from HR policies and benefits to workplace safety protocols, fostering clarity and consistency across your organization.
Follow This Employee Handbook Checklist
A handbook is essentially an employee training manual. Therefore it should include a lot of information. Do you need to know what sections are important for your employee handbook?
Review these 17 items from a sample staff handbook that you should include in your employee handbook.
|Welcome and Introduction
|Company History and Background
|Equal Employment Opportunity
|Code of Conduct and Ethics
|Dress Code and Appearance
|Training and Development
|Safety and Security
|Conflict Resolution and Grievance Procedures
|Acknowledgment of Receipt
How Often Should an Employee Handbook Be Updated?
Employee Handbooks should be constantly updated. It makes perfect sense to have an online platform with tons of information in it.
Business is complicated and using a detailed employee handbook ensures your team know what to do for any query they may have.
Your customers will receive better service if your team have a detailed employee handbook. Things are changing fast so your employee handbook should be a fluid document that is constantly under review.
Follow this guideline for updating your employee handbook.
- Make changes when processes change
- Make changes when team members determine a better process for a task
- Make changes for any policies or procedures
- Make changes whenever team members leave or join a business.
It is a good idea to have a dedicated team member in charge of the employee handbook. This might be HR Personnel who have expert knowledge in how to create and refine the detail of the employee handbook with other team member experts providing the expertise for any particular tasks or procedures.
Best Table of Contents for an Employee Handbook
Below is an example of a Table of Content for an Employee Handbook. It is a good idea if you create your employee handbook in word to use the automated Table of Contents feature.
Employee Handbook Examples – Table of Contents
Your Employee Handbook Could be an Online Live Document
With technology the way it is now, you really shouldn’t be printing out MS Word Employee Handbooks. How can you ever find something in a document like this?
You should be using online portals to create your employee handbook. Something as simple as a website is going to make a huge difference to how your employee handbook is used.
How to Set Up Your Digital Employee Handbook
Setting up your online employee handbook as a digital employee handbook is a great idea for flexibility and access. You could even go further and create a interactive employee handbook or use an online employee handbook maker.
An electronic employee handbook involves a series of steps to ensure accessibility, clarity, and ease of use.
Which Employee Handbook Format? Choose the Right Platform
Select a user-friendly platform to host your online HR handbook. Options include dedicated HR software, intranet platforms, or cloud-based document management systems. Ensure the chosen platform aligns with your organization’s security and accessibility requirements.
Be careful what you choose because if you have no way of transferring content to an alternative platform, you could potentially lose everything. All that hard work gone in an instant.
Read more about using an online platform for your Employee Handbook system at the link below.
Employee Handbook Design
What should be in an Employee Handbook?
You could easily buy an employee handbook template for your business. A generic employee handbook will allow you to get yours up and running really quickly, while a custom employee handbook will take a lot of time and effort.
However, it is likely to become something significant over time. Of course, you will need to add to it, change it and get your team to contribute to it as well. It should be a team effort.
So if you are just starting out building your systems, then an MS Word template is going to be enough to get started. Once you have developed this and are finding it is getting too large you may need to move to a separate IT platform or work out how you are going to develop it further.
If your business is relatively straight forward for tasks maybe like a coffee shop, you could probably use a range of checklists. This would be the easiest way to ensure new team members are performing their roles correctly and these checklists certainly give them something to refer to to help them in their jobs.
Below are 3 suggestions to kick things off in your manual. These are just some things you could include in your employee manual.
|Start off with a WELCOME to your business.
|Describe the history of your company and provide some background explaining why your company was created.
Importantly, you should include a Vision and Mission Statement and a Client Fulfillment statement. This will help inform your team members what the company stands for and the direction it is heading in.
|Also extremely important are VALUES.
|Values identify the standards of the company and communicate expectations.
Things like Integrity, Respect, Client Service, Teamwork, Actions and Innovation and Progress.
|You should also provide GENERAL INFORMATION
|The company address, telephone numbers, email addresses etc. This may seem obvious, but how many new employees need to ask these basic questions when they start at any business.
If you provide this basic information in an Employee Handbook or Manual, then they will have the information readily available to them at anytime.
So if you don’t have an employee handbook in your business yet, it is highly recommended. It is not only a great way to improve business quality, it is also a great way to improve the value of your business.
Combine employee manuals in your business system and watch your business grow better and faster.
Essential Components of Employee Handbook in Detail
Employee handbooks can be very detailed. It really depends on the complexity of your business. Really, it is a communication tool that identifies all aspects of your business to your team.
The following sections identify in comprehensive detail each part of your employee handbook and what you should include in yours to make it a comprehensive document or online portal.
Welcome and Introduction
The all important welcome and introduction to your business. A good welcoming message is a great way to ensure new team members are engaged from the first day they start work.
How will you introduce your business to your new team members?
Will you have simple text or combine it into an elaborate marketing exercise?
Whatever you do, ensure that your welcome is genuine and inclusive.
Below is a basic example of a welcoming message. It would be great to add some images too if you can to make it easier to read and relevant.
|Staff Handbook Examples – Employee Handbook Welcoming Message
Welcome to [Organization Name]‘s Employee Handbook – a comprehensive guide designed to ensure clarity, consistency, and compliance in all aspects of our operations.
This manual serves as a fundamental resource for every member of our organization, providing detailed insights into the policies and procedures that govern our day-to-day activities.
At [Organization Name], we are committed to maintaining the highest standards of professionalism, integrity, and efficiency. Our success is built on the foundation of well-defined policies and procedures that guide our employees, partners, and stakeholders in making informed decisions and executing tasks effectively.
This manual encapsulates the collective wisdom and experience of our organization, reflecting our commitment to excellence.
By familiarizing yourself with the contents of this manual, you will gain a deep understanding of the expectations we have for our employees and the standards we uphold.
We encourage every member of our organization to read, understand, and adhere to the policies and procedures detailed in this manual. Regular updates will be made as necessary to reflect changes in regulations, technology, and the evolving needs of our organization. It is essential for all employees to stay current with the latest revisions to ensure that our practices remain in line with the organization’s objectives.
We value your dedication and contribution to [Organization Name], and we trust that this Employee Handbook will serve as a valuable resource in your professional journey with us. Should you have any questions or require further clarification about any policy or procedure, please do not hesitate to reach out to the appropriate department or your supervisor.
Thank you for your commitment to upholding the standards and values of [Organization Name]. Together, we will continue to achieve excellence and make a positive impact in the communities we serve.
Company History and Background
Your company history is important to communicate the achievements of others. How will you communicate this? Through images and photos?
It all depends on the history of your business and how old it is.
Working Hours, Paid Time Off and Holidays/Vacation
Let’s take a look at a specific section of an employee handbook. The following section is an example section for an Employee Handbook regarding Working Hours, Paid Time Off (PTO) and Holidays/Vacation.
A well used area of any Employee Handbook is the leave section. Some essentials are indicated below.
Equal Employment Opportunity Section
Equal Employment Opportunity (EEO) is the commitment to ensuring fairness and impartiality in the workplace.
This means that we strive to provide an environment where everyone, regardless of their background, has an equal chance to thrive and succeed.
An important section to include.
What should it look like? Instead of dead boring – maybe it could be something like this….
|Equal Opportunities For All
“Welcome to the dazzling realm of [Your Company Name], where Equal Employment Opportunity (EEO) isn’t just a policy – t’s the glittering red carpet to a workplace extravaganza!
Brace yourself for a journey where everyone, from the office maestro to the break-room karaoke champion, gets an electrifying chance to shine and thrive! 🌟✨”
As an example, maybe that suits your business or maybe not. Either way, consider the culture you are creating by making something different. It will bring positive benefits to your organisation.
20 Essential Workplace Policies for Your Employee Handbook
Policies are important. Below is a list of employee policy manual examples that you might like to include for your team in your business. Use a employee policy manual template to create policies faster and easier.
The following policies are a good start for any business.
- Anti Bullying Discrimination and Harassment Policy
- Cell Phone Usage Policy
- Code of Conduct Policy
- COVID-19 Policy
- Corporate Responsibility Policy
- Discipline and Termination Policy
- Drugs and Alcohol Policy
- Environmental Policy
- Equal Employment Opportunity Policy
- Grievance Handling Policy
- Health and Safety Policy
- Incident Management Policy
- Internet and Email Policy
- Non-Smoking Policy
- Quality Policy
- Recruitment Policy
- Social Media Policy
- Travel Policy
- Work from Home Policy
Policies are important because they communicate the detail to your team in a manner that is accurate and relevant.
Employee Code of Conduct
Something else that is important for employees is a Code of Conduct. Really, this is an employee rules and regulations document. This outlines everything when it comes to expectations and behaviour.
Include this as a separate document if you have a hard copy Employee Manual or just a section if you have an online portal.
Employee Code of Conduct Example
An employee code of conduct serves as a set of guidelines and rules that outline the expected behavior and ethical standards for employees within an organization.
While it’s challenging to pinpoint specific incidents that have been prevented solely due to a code of conduct, these documents play a crucial role in establishing a positive work environment and preventing various issues.
While a code of conduct is not a foolproof solution, it does provide a framework for promoting a positive workplace culture and reducing the likelihood of various ethical, legal, and behavioral issues. Something you certainly need in your staff manual template.
Read more about an Employee Code of Conduct at this link.
Dress Code and Appearance
What type of expectations do you have for your team members when it comes to dress code? Is a uniform required?
Spell it out in a Dress Code and Appearance section. Don’t forget, you can’t be discriminatory here, but you can set the rules and expectations for your organisation.
What would be Considered Discriminatory ?
A dress code that specifically targets or restricts certain religious or cultural attire, such as turbans, hijabs, or traditional garments, would be discriminatory.
Additionally, any policy that disproportionately affects one gender, such as requiring different standards of dress for men and women, may also be considered discriminatory.
At [Company Name], we believe that maintaining a professional and polished appearance contributes to a positive work environment and reflects our commitment to excellence. All employees are expected to adhere to the following dress code guidelines:
It this what is required in your business or do you have a business that requires uniforms?
Employees are required to wear professional attire that is suitable for their role and responsibilities. This includes business casual or formal wear, depending on the nature of the work. We trust our employees to use good judgment in selecting clothing that is appropriate for a professional setting.
Don’t forget to include a section for relaxing the expectations. This is important to build company culture.
On Fridays, employees may enjoy a more relaxed dress code, embracing business casual attire. However, this does not permit overly casual or inappropriate clothing. Please ensure that your attire remains neat, clean, and respectful of a professional workplace.
Don’t want to work with a bunch of smelly people? Don’t worry – most people don’t. You might need to spell it out.
Maintaining good personal hygiene is essential. All employees are expected to arrive at work clean and well-groomed. This includes regular bathing, brushing teeth, and the use of deodorant. Perfume and cologne should be used sparingly to avoid causing discomfort to colleagues.
Tattoos and Piercings
Are tattoos acceptable in your tattoo shop? It really depends on your type of business but outline clear expectations for all.
While we respect individual expression, visible tattoos and piercings should be tasteful and not disruptive to the workplace. Employees in client-facing roles should take additional care to ensure that their appearance aligns with our professional standards.
Footwear is often a safety requirement in a lot of businesses. Make sure your guidelines are clear and address the safety requirements for your team.
Appropriate footwear is crucial for safety and professionalism. Closed-toe shoes are required in certain areas of the office for safety reasons. Employees should choose footwear that is clean and in good condition.
Remember, our dress code is a reflection of your business. If your team look shabby and unpresentable, it is likely to reflect a ‘couldn’t care less attitude’. This is unlikely to attract professional clients.
Take the time to outline your dress code in your employee handbook for clear guidelines and direction for your team.
Inappropriate use of the business technology is a very important part of any employee handbook. There is potential to destroy a business overnight if there isn’t a strict understanding of what can and cannot be done.
Don’t forget to have a detailed section for technology use in your business and also more importantly, don’t forget to have backups!
|Technology Usage in Our Business
Employees are expected to use company-provided technology resources responsibly and in accordance with applicable laws and regulations.
This includes but is not limited to computers, software, internet access, and electronic communication tools.
Unauthorized use, access, or distribution of company-owned technology is strictly prohibited and may result in disciplinary action, up to and including termination.
Free Employee Handbook Welcome Statement
Make Your Team Welcome
A Welcoming Statement is a great opportunity to set the atmosphere and culture for your team. Provide a professional and enthusiastic approach to new team members by welcoming them to your team with a Employee Handbook Welcome Statement.
A Welcoming Statement for New Team Members
If you are creating an employee handbook, it is ideal to add a welcoming statement for new team members. This doesn’t need to be complicated, just something that defines your business and the culture you are aiming to promote.
An employee handbook welcome statement will introduce your business, it’s history, what you and your business stand for and the culture for new employee’s when they first start with your business.
Check out this simple example below.
Example 01 – Free Employee Handbook Welcome Statement
Welcome to Our Business!
Welcome to [BUSINESS NAME]!
We are excited to have you as part of our team. You were hired because you ‘stood out from the crowd’ and we believe you can contribute to the achievement of the goals of [BUSINESS NAME] while also progressing in your career.[BUSINESS NAME] is committed to distinctive quality and unequaled customer service in all aspects of our business. As part of the team, you will discover that you will be challenged to pursue excellence which will become a truly rewarding aspect of your career. As a team member, you must “own” the results of your productivity.
This Employee Handbook contains the key policies, goals, benefits, and expectations of [BUSINESS NAME]; and other information you will need as part of our team.
The success of [BUSINESS NAME] is determined by our success in operating as a team and your ability to be part of this team. We must earn the trust and respect of our customers every day in order that they return for more. We sell customer service and service is provided by people. We sell [BUSINESS NAME] product type, and our products are provided by people.
Our success is guaranteed by creative, productive employees who are empowered to make suggestions while thinking “outside the box.” Your job and every job in BUSINESS NAME is essential to fulfilling our mission to “provide distinctive quality and unequaled customer service” every day to more customers who “trust and respect” us.
The primary goal at [BUSINESS NAME], and yours, is to live our Mission Statement and continue to be an industry leader. We achieve this through dedicated hard work and commitment from every employee. It is the desire of [BUSINESS NAME] management to have every employee succeed in their career and assist in achieving our goals.
You should use this Employee Handbook as a reference as you pursue your career with [BUSINESS NAME].
Additionally, this manual should assure good management and fair treatment of all employees. At [BUSINESS NAME], we strive to recognize the contributions of all employees.
Welcome aboard. We look forward to working with you.
Example 02 – Free Employee Handbook Welcome Statement
Welcome and it is Great to Have You on Board!
Welcome to [BUSINESS NAME]!
We are delighted to welcome you to our team and look forwards to working with you on a journey of growth, collaboration, and success. This Employee Handbook serves as your comprehensive guide, informing you about our company’s rules, processes, and expectations. We think that laying a solid foundation is critical to creating a healthy work environment in which everyone may succeed.
We respect our personnel as the heart and soul of our organization at BUSINESS NAME. We recognize that each member of our team brings distinct skills, views, and experiences that add to our team’s overall strength. We are working together to build an inclusive and supportive workplace in which everyone feels appreciated, respected, and empowered.
Our mission is to [explain the mission and purpose of the firm]. As an employee, you play a critical role in assisting us in accomplishing this purpose. You will contribute to our sustained growth and success by keeping our core principles of [list core values such as integrity, teamwork, innovation, and so on].
The purpose of this Employee Handbook is to present you with critical information regarding our company’s policies, benefits, and expectations. It includes, but is not limited to, the following topics:
- Employment policies and procedures.
- Code of conduct and ethical guidelines.
- Health, safety, and security measures.
- Compensation and benefits.
- Work hours and attendance expectations.
- Performance expectations and evaluation processes.
- Professional development and growth opportunities.
- Employee benefits and resources.
We advise you to thoroughly peruse this manual and become acquainted with its contents. If you have any queries or require additional explanation, please contact your supervisor, the Human Resources department, or any member of the management team. We are here to help you and guarantee that your experience at [BUSINESS NAME] is pleasant and fulfilling.
Welcome to the team once more! We are delighted to have you on board, and we look forwards to working with you to achieve our objectives and build a bright future.
Example 03 – Free Employee Handbook Welcome Statement
Welcome to [BUSINESS NAME]!
We are delighted to have you on board. You were hired because you ‘stood out’ from the crowd, and we believe you can help [BUSINESS NAME] achieve its goals. As a member of the team, you will discover that you will be challenged to strive for excellence, which will become a truly rewarding aspect of your career.
As a team member, you must “own” the outcomes of your productivity. This Employee Handbook contains the key policies, goals, benefits, and expectations of [BUSINESS NAME], as well as other information you will need as a member of our team.
The primary goal of [BUSINESS NAME], as well as yours, is to [IDENTIFY PRIMARY GOAL]. This is accomplished through the dedicated hard work and commitment of every employee.
Welcome aboard. We look forward to working with you.
Employee Handbook for Small Business – Create Yours Faster
As mentioned above, Employee Handbooks are extremely useful tools. They enable you to communicate your expectations to your team, so your team know where you are coming from, and how you expect things to be completed.
If you need to create one fast, then the best method is to purchase a template. you could also use an employee handbook consultant or an employee handbook writing service.
However, if you just require a standard employee handbook, you could easily find some examples online and start writing an employee handbook from scratch.
Employee Manuals Improve Your Business from the Ground Up
You are in a small business so it is crucial that you deliver your product or service to a high standard every time you deliver it. You simply cannot afford not to.
Small business is competitive and delivering quality products and services is important for the success of your business. Have you decided to use employee handbooks in your business? Employee Handbooks for Small Business will make a difference to the performance of your small business.
It might seem like a lot of work, and it really is, so if you are looking for employee handbooks for small business you should consider what you can by already created that is a generic handbook that you could adapt to suit your business.
If you have already utilized this type of tool, then how have you managed to make it a success?
Why Employee Handbooks Work So Well
Employee handbooks work so well because they are communication tools between you and your team. If everything is in your head, then your business isn’t really worth much.
You will never be able to get much money for your business if you try to sell it because the owner needs to be involved in the daily work.
If you spent time building your management manual and employee manual, you will find your business is worth a lot more than without these critical items. This is because employee handbooks are part of a system that operates your business.
Are you spending your time wisely building your business?
What About Your Business?
Think these types of documents are dead boring? How have you handled improving quality in your business?
Share below in the comments section.
Frequently Asked Questions
What is the easiest way to create an employee handbook?
The easiest way to create an employee handbook is to start with a customizable template, tailor it to your company’s specific needs, and ensure clarity and compliance with local regulations.
Can you use Word to create an employee handbook?
You can use Microsoft Word to create an employee handbook by starting with a template, customizing it to your company’s requirements, and utilizing the document formatting features for clarity and professionalism.
Should my Employee Handbook be an online live portal, page or document instead of a hard copy?
Yes, it would make it a lot easier to update and revise instead of printing our a hard-copy each time it is updated.
Are Employee Handbooks dead boring?
Yes – but they don’t need to be. Jazz it up using the latest online platform that is easy to update and activate.
What should be in the employee handbook?
An employee handbook should include clear and concise policies on areas such as employment conditions, code of conduct, benefits, leave, workplace behavior, and procedures for conflict resolution.
What is a better name for an employee handbook?
A more engaging and inclusive name for an employee handbook could be “Team Guide: Navigating Our Workplace Together.”
What are the alternatives to employee handbooks?
Alternatives to traditional employee handbooks include digital platforms, interactive online resources, and mobile apps that provide dynamic and real-time information on company policies and procedures.
Does Word have a handbook template?
Microsoft Word offers various templates, including some for employee handbooks, which can be accessed by searching for “handbook” in the template search bar within the application.
How do I create an employee handbook?
To create an employee handbook, gather input from key stakeholders, outline company policies, incorporate legal compliance, ensure clarity and consistency in language, and distribute the handbook to all employees with a process for updates and revisions.
Who is responsible for creating an employee handbook?
Creating an employee handbook is typically a collaborative effort between HR professionals, legal advisors, and organizational leadership to ensure comprehensive coverage of company policies and compliance with relevant laws.